Facilities Manager

Job Description

We are delighted to be supporting our multi site client in their search for an experienced Facilities Manager.ResponsibilitiesOperational Delivery

• Ensure the provision of an excellent service of all core operational activities allocated to the Facilities teams;
• Direct, coordinate and plan all essential services (such as security, maintenance, cleaning, catering, parking, caretaking, waste disposal and recycling), ensuring that buildings meet health and safety requirements and that facilities comply with legislation;
• Ensure the general upkeep and maintenance of estates and assets, and ensure they meet health and safety standards and legal requirements;
• Management of the Helpdesk function ensuring all tickets are actioned accordingly within set time scales and completed accurately;
• Oversee management of the catering division, ensuring compliance with health and safety legislation and alignment with strategic objectives;
• Oversee management of the waste management, ensuring compliance with health and safety legislation and alignment with strategic objectives;
• Oversee management of the grounds maintenance, ensuring compliance with health and safety legislation and alignment with strategic objectives;
• Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences.

Contractor Management

• Project manage, supervise and coordinate the work of external contractors, ensuring contractors are competent and managed in in accordance with health and safety legislative requirements;
• Bring initial discrepancies to the attention of the contractors site supervision, and refer ongoing problems to the Executive Board;
• Allow (or ensure that other suitable members of the Facilities team allow) access to authorised external contractors and ensure they are aware of any potential hazards connected with their presence on the premises;

Management and Leadership

• Lead and manage the Premises Maintenance staff, including:
• Managing staff performance including responsibility for annual performance reviews, capability and disciplinary processes in line with procedures and HR
• advice;
• Managing staff grievances in line with procedures and HR advice;
• Recruitment of new facilities staff, including compliance with all safer recruitment procedures;
• Ensure all members of the Facilities team have up-to-date training as required by
• their roles by policy and legislation (including ensuring that new starters have been properly inducted);
• Directing daily duties to cover all sites and any staff absences;
• Monitor and record daily activities to ensure compliance with health and safety regulations, policies and procedures
• Develop and implement use of cleaning and maintenance schedules and hold Facilities team to account for compliance with these.

Financial Management

• Manage allocated budget and comply with all relevant procurement and finance policies and procedures in relation to purchases;

Health and Safety

• Be fully aware of and to comply with all instructions and procedures relating to Health and Safety at Work and to recognise the responsibilities required under the Health and Safety at Work, etc. Act 1974 (as amended from time to time) and related legislation;
• Carry out QSHE monthly audits at each site, ensuring they are Health and Safety compliant, with appropriate paperwork in place;
• Develop, manage and adhere to health and safety policies.

Communication

• Report monthly on key aspects of Facilities Management in the required format (e.g. statutory compliance, asset management / internal decoration, open helpdesk items);
• Report at least monthly to the Executive Board on key aspects of Facilities Management, having particular regard to compliance, finance and staffing.

Security

• Responsible for the operation of fire and security alarms, supported by external alarm response services outside of core hours;
• Undertake key holder responsibilities, involving locking/unlocking entrances, checking and securing windows and internal doors, activating and switching off alarm systems, etc;

Projects

• Support with procurement, delivery and sign off of construction projects, including application for relevant funding;

Please apply online or get in touch with Laura at Atkinson Moss to take your application further.

Keyskills :
BuildingsCommunication SkillsFacilities ManagementPerformance ReviewsOperational Activities