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Facilities Assistant

Todd Hayes Ltd
Job LocationNorwich
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Our client, a well-established leading law firm based in Norwich, are currently seeking a Facilities Assistant to join their team on a full-time permanent basis working Monday - Friday 10:00 - 18:00.

  • Do you have excellent planning and organisation skills and remains calm under pressure
  • Are able to think on their feet and provide practical solutions
  • Do you have strong Microsoft Office skills, in particular Excel and good experience of Word and Outlook
If so, this could be the role for you!This role reports to the Facilities Team Leader and is responsible for answering questions and queries, ensuring that staff and partners have access to a comprehensive and high quality facilities service, which provides outstanding customer service to bothinternal and external clients. This role will also provide support reception cover on our main reception desk as well as assisting the reprographics team as required.This role works alongside other members of the Facilities team to provide an integral service to the Norwich Office.In addition, the role requires someone who:
  • Ensure all internal and external post is dealt with efficiently and effectively.
  • Collect from post points during the day and process collection including follow up mail with no identification.
  • Set up meeting rooms/tables and chairs (including specified equipment) requirements in a timely manner.
  • Ensure equipment is available, set up correctly working prior to arranged meetings/seminars.
  • On a rota basis undertake the "town round" in order to deliver/collect items from our local external clients
  • Carry out floor captain duties, including, but not limited to, stationery checks, internal meeting room checks, replenishing paper to copier machines, maintenance issues, collection of post, accompanying contractors on site.
  • Support the reprographics function of the team with required tasks to the highest standard (ie photocopying documents and plans, collating/binding documents, printing plans and scanning text/pictures and terriers). Notify your line manager of any faultswith the reprographics equipment.
  • Support the Senior Files & Deeds Assistant, carrying out such file management activities as appropriate.
  • Assist in office/desk moves, as required.
  • Ensure the office equipment and furniture is usable and liaise with internal colleagues to arrange repairs or replacement as necessary. Be aware of how to operate the office equipment correctly and know the procedures to follow in the event of faults ordamage.
  • Ensure the constant provision of all stationery supplies in a cost-effective manner in accordance with the requirements of the Firm.
  • On occasions, provide efficient reception cover.
  • Report building maintenance issues and areas of damage to your line manager.
  • Be available to support with general maintenance and minor repairs as required.
  • Distribute incoming faxes to the relevant member of staff.
If this is you, then please forward a copy of your CV today!Todd Hayes Ltd is an equal opportunities employer. Due to the large number of applications we receive Im afraid we are unable to respond to everyone individually however your details will remain on file should another suitable opportunity become availablemoving forward.If we can take your application further, we will of course be in touch.Todd Hayes is acting as an Employment Business in relation to this vacancy.Todd Hayes Ltd

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