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Commercial Administrator

Fawkes and Reece
Job LocationNorwich
EducationNot Mentioned
Salary£27,000 - £32,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Commercial AdministratorConstruction IndustryPermanent RoleFully office basedSalary upto £32kI am currently working with a large construction company in the recruiting of a Commercial Administrator for their site in Norwich.We are looking for someone with previous experience working for a Construction company.As Commercial Administrator, you will be responsible for the timely processing of purchase ledger invoices, matching goods received notes and processing of utility bills, along with raising client invoices.Youll also assist with other tasks within the department such as wages, vendor registrations, subcontractor feedback, printing, and scanning.This role would suit someone who has proven purchase ledger experience and who is competent in the use of Microsoft Office, particularly Word, Excel, and Outlook.Wed also like you to have exceptional communication skills and knowledge of COINS / other system-based purchase ledgers.Duties include:

  • Input and retrieval of data from the in-house computer system.
  • General administration tasks related to the commercial function as noted by the department heads.
  • Telephone communication with site staff, suppliers and other departments.
  • Dealing with general enquiries from other departments within the business.
  • Maintain the group age debt report for the region to keep debt to a minimum.
  • Attend meetings with contractors for aged debt resolution.
  • Maintenance of electronic filing systems and archiving when necessary.
  • Sort and process incoming and outgoing post to include date stamping in line with HMRC requirements.
  • Check invoices are correct for VAT or materials/labour deductions for tax purposes.
  • Log queries on invoices to suppliers through to credit or payment.
  • Process electronic/paper invoices in line with the groups 3-way payment process.
  • Produce and maintenance of supplier and subcontractor statements in relation to their accounts.
  • Arranging and communicating monthly Forecast meeting agendas.
  • Maintain and update supply chain documentation.
  • Resolve contractors queries
  • Process all Sales Extras orders within 2 days of receipt
  • Obtain quotations for bespoke Sales Extras items when requested by Sales Team
  • Obtain and maintain up-to-date pricing matrices from Sales Extras suppliers for new and existing developments, including applying relevant cost uplifts
  • Record relevant Customer Extra pricing for tender reviews
  • Monitor and update CQMS audit bi-weekly to ensure consistent Contractor compliance on sites
  • Liaise with new Contractors to obtain and submit required information/documentation to set them up on CQMS portal
  • Distribute relevant SHE alerts and general notifications to contractors and monitor for response
Please could you apply to be considered for this excellent opportunity, or contact Destinee John at the Fawkes & Reece office for more information.

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