Accounts Payable Specialist

Job Description

Accounts Payable SpecialistTechnique Recruitment Solutions are a specialist engineering & manufacturing recruitment specialist based in Norfolk. We are proud to be working alongside a global machinery manufacturer based in Norwich who are looking for an enthusiastic, driven individualto join their busy finance team on a permanent basisKey Performance Indicators• Working in accordance with defined AP processing KPI’s• On time, accurate delivery of allocated elements of month end / year end timetables • Tasks completed in accordance with specific finance work instructions • Team cross skilled tasks completed in line with agreed business timeframes Key Accountabilities• This role is primarily responsible for all aspects of the accounts payable function for all specified entities within the group • To assist with and support other key areas of the financial accounting team tasks as specified • To fulfil all aspects of the role as prescribed in the detailed role profile• To always follow standard business processes Key Duties and Responsibilities• Administration of accounts payable ledger; facilitate the maintenance of timely and accurate data entry to ensure the integrity of any output information.• Processing of supplier invoices and credit notes in various currencies.• Processing of intercompany invoices for group companies.• Logging query invoices and redistributing once approved.• Respond to supplier queries by phone and/or email• Liaise with the business to resolve invoice queries and ensure correct coding for all invoices.• Ensure all invoices are processed with accurate VAT codes.• Process employee cash and credit card expenses on the AP ledger• Prepare weekly payment runs for multiple currencies in line with standard business processes and issue remittances in a timely manner.• Processing payments including direct debits and one-off payments on the AP ledger.• Continually reviewing and suggesting process improvement opportunities to ensure efficiency and excellence within the AP function.• Assist in AP continuous improvement initiatives and follow new AP processes as defined, in line with business changes.• Management of the AP mailbox ensuring all emails are dealt with promptly• Produce accurate monthly AP cash forecast and liaise with treasury on payment planning.• Completing AP month end process including: reconciliation of accounts payable reports to associated general ledger accounts • Processing any required journals associated with month end reconciliations• Liaise with Purchasing department on order queries including open orders and GRNI• AP Housekeeping: ensuring all invoices are saved down, AP mailbox is kept tidy.• Preparation of Input and Import VAT reports for Financial Accountant• Work with AR/AP Team Leader to regularly review and monitor KPIs• Provide cross skills cover for critical tasks within the finance team.This role would suit someone with lots of experience working in accounts payable, particularly in international companies with multi-currency processingQualifications &Experience• AAT qualification (part of full) would be desirable• Detailed knowledge of Accounts Payable function• Accounting and reporting software• High volume transactions• International multi-currency environment• Working to tight deadlines• AP Month end procedures and reconciliations• ERP/MRP system knowledge and experience• Intercompany transactions• Good Microsoft Word, Outlook, Teams and Excel skills including pivot tables, vlookups and mail merge• To understand fundamental AP VAT rules in UK• High level of accuracyThe role is full time Monday - Friday (38 hours a week). This is a hybrid role however during the first 3 months the role will be permanently office based. After that, there is a need for a minimum of 3 days a week onsite, 2 from home.