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Receptionist - Immediate start available

Brook Street
Job LocationNewport, Gwent
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

We have a position available within the Newport (To cover the firms Cardiff office Reception occasionally due to staff absence) area for a Receptionist to assist the Reception Team with all front desk duties to ensure a high standard of client service isprovided and to manage all aspects of the archiving process ensuring completed files and documents are recorded and stored either manually or electronically.Main Duties:

  • Ensuring all electronic archives are properly recorded on the archive system
  • Locating files and returning to the requesting fee earner
  • Carry out periodic inspection of archived boxes and renew boxes if damaged
  • Produce archive reports to establish which files are able to come out of archive storage and be destroyed/shredded
  • Verifying the identity of clients before issuing deeds
  • Generating a deeds package for new clients wishing to store deeds
  • Answering telephone enquiries efficiently and professionally ensuring the business and its activities are always represented professionally
  • Accurate diary management / booking appointments using MS Outlook
  • Dealing with post (in-coming and outgoing) ensuring costs are minimised where appropriate and post reaches clients on time. Ensure internal post is received and distributed without delay
  • Maintain stationary levels (printer paper, envelopes, headed paper etc.) to ensure a smooth daily operation
  • Undertake any other clerical and/or administrative duty as may reasonably be required of you from time to time
  • Ensure the tidiness and cleanliness of the Reception area at all times, so the visitor experience properly reflects the image of the Firm
  • In the absence of the Post Room Staff, provide cover for local deliveries and organisation of refreshments for meetings
  • Maintain absolute data confidentiality at all times in line with the Data Protection Act
  • Keep up to date with changing technologies and the benefits and advantages they may offer and to keep your line manager up to date with any suggested improvements
  • To demonstrate and maintain a personal drive to move projects along, get results and ensure key objectives are met
Desirable:
  • Full UK licence as will be required to cover the firms Cardiff office Reception occasionally due to staff absence
  • 1 years experience in a similar role
Benefits:
  • Life Cover (after 1 years service)
  • Pension Contribution
  • 25 days holiday + bank holidays
  • Social Functions
  • And many more!
Salary: £18,500Hours: 37.5hrs per week (Monday-Friday 08:30-17:00)

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