Business Services Coordinator

Job Description

The BBI Group aim to create a world where everyone has the opportunity for a better quality of life. We have served the global diagnostics industry for over 50 years and due to our continued growth, we are seeking a Business Services Coordinatorto join our team. This is a permanent, full time position based at our facility in Crumlin.Role OverviewThe Business Services Coordinator will be responsible for the organisation and coordination of all front-of-house duties and support for BBI Group Global Headquarters. The role is responsible for coordinatingoffice activities that provide a seamless servicefrom administrative procedures to inventory control that support relevant procedures in order to ensure organisational effectiveness, efficiency, and safety.From time to time, the role will also include assisting in key projects and other business initiatives as required. There will be a requirement to be flexible to accommodate different time zones across the business.Communication with internal and external stakeholders will be a key part of the role and the incumbent is expected to act as an ambassador of the company and the Business Support team.The environment is fast-paced and dynamic, so the role requires someone who can deliver to a high standard whilst dealing with ambiguity, changing deadlines and priorities, all the while keeping a calm demeanour in order to make sound decisions.Role RequirementsKey responsibilities will include but are not limited to:Front of House

• Act as the first point of contact, providing guidance and support for employees, visitors, clients, and suppliers.
• Devising and maintaining office systems, including data management and filing
• Create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness and communication

Business Support

• Undertake a full range of administrative support services across the business including regular handling of sensitive and highly confidential material, with minimum supervision.
• Diary management, arranging internal and external meetings/appointments, responding to change at short notice
• Organise and attend meetings, ensuring assigned team members are well prepared for meetings, producing accurate and timely meeting minutes where required, co-ordinating action items and deliverables
• Handle correspondence, produce queries and prepare letters, presentations, reports and issuing interim reminders when major deadlines are looming
• Raising Purchase Order requests
• Expenses management

• Provide support to key projects and other business initiatives as required.

Internal Communications

• Support the delivery of internal communication activities to keep employees informed of the issues affecting them via events and campaigns which provide effective communication between colleagues.
• Seek out, plan, generate and share good news through our various internal channels including employee emails, SharePoint articles, Notice Boards etc.
• Support internal initiatives to increase engagement working with internal working groups such as our Employee Forums.
• Supporting the delivery of live in-person and virtual events, from small face-to-face sessions through to large-scale town hall meetings at BBI Group sites.

If you are an internal employee applying for this vacancy you and your manager are required to complete an internal transfer form. This needs to be completed in full and attached to your application along with your CV and cover letter.About The BBI GroupBBI Solutions has been serving the global diagnostics industry for over 50 years, and is the worlds largest independent producer of immuno-diagnostics reagents. We develop and manufacture critical components for the diagnostic industry, but alsoapply our expertise by delivering solutions that bring critical components together in the development and manufacture of point of care and conventional tests. Furthermore, our Novarum Mobile Diagnostic Platform complements across the diagnostics workflowto interpret and share assay results. This makes BBI unique among IVD suppliers.Our range of immuno-diagnostics reagents includes human antigens, antibodies, enzymes and serum & plasma products. With manufacturing sites spanning four continents, we produce world-renowned labels for lateral flow, ELISA assay and biosensors, includingour high-quality gold nanoparticles and glucose oxidase. The acquisition of German-based DIARECT AG in June 2020 established BBI as the leading provider of antigens in the autoimmune and tick-borne IVD markets.BBI Solutions is part of the BBI Group.BenefitsHere at BBI, we are committed to promoting and protecting the physical and mental health and well-being of all our employees. They play a pivotal role in improving the quality of peoples lives and are focused on delivering exceptional products and technologies.With our employees focused on others, were focused on them. Thats why, at BBI, were dedicated to providing our employees with access to global resources and site specific benefits that support their health and wellbeing.Recognising that our people are our strength, we offer an attractive benefits package to our employees:

• Competitive Salary with Yearly Salary Reviews
• 5% Contributory Pension Scheme
• Life Assurance (4x Annual Salary)
• Private Health Care Scheme
• Global Employee Wellbeing Programme
• Reward and Recognition Programme
• Commitment to Career Development
• Generous Annual Leave Package
• Cycle to Work Scheme
• Refer A Friend Scheme
• Subsidised Canteen
• Free Onsite Parking/Electrical Charging Points
• State of the Art Facilities - Certified Centres of Excellence

Were also focused on development, creating an environment that allows our employees to nurture their talent and empowers you to make a difference. This is achieved by providing our employees with access to learning opportunities to help achieve personalcareer goals.