Administrator

Job Description

Job Title: Logistics AdministratorLocation: NewportSalary: £22000-£24000 per annumHours: Full time. Monday - Friday 08:30-17:00 there is flexibility Temporary to PermanentI am currently recruiting a Logistics Administrator for a client of mine based in the Newport area. They are paying a salary between £18-£20k a year. This will be a Temp to Perm to contract. To be considered for this role you must be able flexible and opento working longer hours. But core hours are 8:30 - 5 Monday to Friday. You could either work regular nights or rotate each week from Mornings to afternoons.To be considered you would need to be flexible and have Admin experience with ideally Logistics experience.You will work as part of an established duty team responsible for arranging ship spares delivery & office collections,completing/submitting New Computerised Transit System (NCTS) and T1 Customs Declarations to enable ship spares to move from the airport to vessels.Also for arranging collection of documents & packages from agency offices for shipments to move within and outside the EU.You will obtain all the required documentation, information and times as instructed/requested by Clients or your Manager/Director.You will complete all HMRC/cargo documentation relevant to the port call and will coordinate HMRC requirements on behalf of our clients. You will be responsible for calculating and keying accurate data pro-forma via third party bespoke software or GovernmentPortal.Main job roles:

• You will obtain all required documentation and information from our agency department.
• Be responsible for the accurate preparation & completion of T1 Customs Declarations & delivery documentationvia third party bespoke software or Government Portal.
• Communicating / Emailing the various documentation to Clients, UK Boarder Force, hauliers and agents.
• Prepare and complete all data input accurate information within our operating system Datafreight.Net.
• Accurately calculate Invoice Sales, within on our operating system Datafreight.Net.
• Develop and maintain strong working relationships with clients, UK Boarder Force, HMRC, hauliers, agents & terminal personnel.
• Assist the Manager/Director in the training and support of new employees in the role of Logistics Coordinator.
• Prompt communication of problems, in particular emergency situations in accordance with established EmergencyResponse Procedures.
• Attend both off site & on site training courses arranged by the Company to build up you own knowledge and experience.
• You may be required to work out-of-office hours, evenings, and weekends as per our department rota system or asdirected by the department Manager/Director.
• Updating & invoicing jobs to clients.
• Ensuring our operating system Datafreight.Net is updated in a timely manner.
• Completing customer care responses within the required timescale.
• Ability to work to strict timescales in a fast-paced environment.
• Writing-off suppliers invoices on our operating system Datafreight.Net.
• Email suppliers invoices to the Accounts Department daily & dealing with internal & external account queries.
• To maintain good and effective working relationships with the Manager/Director, members of the local office staff team,members of the Newport 24-hour EMCS support team & work colleagues at other offices.
• Take reasonable care of your own health, safety and well-being, that of your work colleagues and other personnel who may be affected by your actions or omissions.
• Be responsible for promptly reporting accidents, near miss incidents, dangerous occurrences and unsafe workingpractices to the Manager/Director as per established Company health and safety procedures.
• The communication of any updated local information received to the Manager/Director.

You will need:

• Served a minimum of one full year in the industry in or an equivalent position.
• Be highly self-motivated, able to work independently and within a close-knit operational team.
• Have excellent interpersonal and communication skills.
• Be able to demonstrate a meticulous attention to detail.
• Be self-disciplined, reliable, and capable of working to set time frames, often out-of-office hours.
• Flexible and willing to work all shifts and weekends
• Previous Admin experience essential
• Previous Logistics experience (preferable but not essential)

This is a full time Temporary to Permanent position, if you feel this role is for you then we want to hear from you so please apply!CPNewportThe Recruitment Co. is an equal opportunities employer and were committed to diversity and inclusion in the workplace.Required skills

• Logistics Administrator