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Office Manager

MTrec Recruitment
Job LocationNewcastle Upon Tyne
EducationNot Mentioned
Salary£35,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time or part-time

Job Description

Rewards and Benefits on Offer

  • Excellent company culture
  • Working Monday to Friday 9:00-17:30
  • 27 days holiday, plus bank holidays
  • An immediate start date
  • Varied and interesting role
  • Friendly working environment
MTrec’s New Client OpportunityOur client is an established and successful company based in Newcastle They are looking for an experienced Office Manager to join them on a full time, permanent basis. If you meet the person specification for the role, please apply below.The Job you will be Doing
  • Processing insurance claims through the business
  • Run and maintain the cleaning and management contracts and liaise with the contract managers on a weekly/monthly basis
  • Prepare and set budget for expected expenditure in new financial year (in conjunction with Group Facilities Manager)
  • Reconcile and record budgetary expenditure and investigate and variances.
  • Report on variances making realistic recommendations to address them.
  • Approve and process invoices relating to the department
  • Liaise with all contractors regarding repairs/issues in the office
  • Renew insurance cover for the company (usually in in conjunction with the Facilities Manager)
  • Update and detail the business continuity plan for the department
  • Actively investigate and seek out tenders for contracts
  • Ensure the cost-effective use and deployment of furniture and equipment assists whilst meeting operational needs
  • Chair team meetings weekly to discuss team actions/progress issues
  • Deal with any issues coming through the office services management mailbox
  • Assist Group Facilities Manager with any tasks as required and deputise for them in their absence
  • Some line management responsibilities (interim)
  • Manage stakeholder relationships
  • Working on any specific projects in relation to the role
About You
  • Previous experience of working in a professional services environment, preferably managing office services
  • A good working knowledge of MS Office (including Microsoft Word, PowerPoint, Excel and Outlook)
  • Knowledge of Worksite would be useful
  • Excellent organisation skills and attention to detail
  • Ability to prioritise workload
  • Be self-motivated and able to work on own initiative
  • Excellent interpersonal skills with the ability to demonstrate sound written and verbal communication skills
  • Keeps up-to-date with best practice to ensure continuous improvement in working practices
  • A good team player

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