Accounts Assistant

Key Responsibilities:Purchase Ledger

To obtain timely approval of purchase invoices for processing.
Coding and processing of supplier invoices in an accurate and timely manner.
Upload daily invoice records into Proclaim accounting software.
Carry out supplier statement reconciliations and investigating differences including Court and Medco agencies.
Ensure that client related invoices are correctly recorded on clients ledgers.
Generating supplier payments and periodic BACS routines and maintaining payment schedule of all invoices due for payment.
Reconcile Purchase Ledger to control account monthly.
Maintaining supplier relationships and correspondence.
Assist Management with purchase ledger month end reporting.

Daily/Weekly Tasks

Reconciliations - Office/Client bank account reconciliations.
Payments - Volume payments to clients in settlement of claims and maintaining client bank details database.
Finance Helpdesk - dealing with finance related queries and file balances reviewing/clearing aged residual balances.
Billing - volume billing Costs/Disbursements.
Transfers - volume cost transfers within the Winn Group.
Assist other team members in achieving departments key responsibilities and

reporting any issues in a timely manner to the appropriate level of management.

Writing up compliance breaches ensuring compliance with Solicitors accounts rules.
Maintaining billing/revenue reporting.
Maintaining WIP reporting.
Banking incoming cheques relating to claims.
Maintaining/updating cashflow forecast.
Disbursement Write off report - Maintaining daily reporting and carrying out write offs ensuring files are up to date.
Assist fee earners to resolve client ledger balances
Assist with month end reporting including accruals/prepayments/analysis/WIP and provision calculations.

Measures of Success

Achieve month end timetabled deadline for processing invoices onto software.
Ensure monthly statement reconciliations of all major suppliers monthly including court and Medco agencies.
Ensure payments to suppliers completed weekly.
Maintenance up to date purchase ledger records throughout the month.
Ensuring completion of daily/Weekly tasks
To ensure you uphold the Core Values of the Winn Group.
Ensure compliance with Information Security Policies including data confidentiality and the operational security of the Information Systems used.

Person Specification

Good MS Excel knowledge including good use of Pivot tables and Vlookup.
Excellent Numeracy skills
Strong attention to detail
Good Organisational skills and methodical approach
Ability to work towards shared goals and objectives
Experience of demonstrating effective teamworking within a commercial environment.
Cooperative and flexible approach.
Ability to identify where problems may arise and adopt any solutions - focused approach.
Demonstrate effective communication and good interpersonal skills.
IT literate.
Commitment to own personal development.

Keyskills :
Processing InvoicesWIP

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