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Documentation Assistant

Cordant People
Job LocationMiddlesbrough
EducationNot Mentioned
Salary19,000 - 21,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

My client is now seeking a highly motivated individual to join their Documentation Preparation TeamThe position is challenging, rewarding and requires a high level of commitment. The Successful candidate will work as part of the Documentation team preparing and controlling Bills of Lading & associated documentation for containers shipping ex-European ports to Deep Sea destinations worldwide, forwarding to relevant parties as applicablefor each customer and destination country. This an important function within the companys operations and systems are in place to assist and automate as far as possible.Experience in this specific area is not essential as training will be provided in-house by existing members of the team, to gradually build up a good knowledge of the processes and varied customer database of the company.Principal Duties

  • Checking for documentation deadlines for shipments for specific customers/destinations using company systems.
  • Submitting electronic instructions to shipping lines for preparation of Ocean Bills of Lading following requirements of customer and destination agent, locating relevant details from in-house system.
  • Preparation of Bill of Lading using Microsoft Word following specific requirements for each destination.
  • Liaising with customers for approval of draft documentation & agreeing amendments/final documents with shipping lines
  • Ensuring final documentation is all in order & dispatched to customers/agents as required.
  • Liaising with shipping lines to confirm shipment details.
Core Skills/Attributes
  • Computer literacyfor use in both in-house systems and internet/word-processing applications.
  • Keen eye for detail to ensure documents are prepared exactly as specified, and final documentation received from third parties is correct as specified.
  • Exceptional organisational skills and ability to act on own initiative - particularly important to control & prioritise workload, with the ability to meet all deadlines at various stages of the process.
  • Ability to work as an individual on allocated customers, but also to be aware of requirements of the team when cover might be required.
  • Good time management.
  • Strong interpersonal skills, ability to work with and support individuals within the Documentation department.
  • Good written and oral communication skills for use both within and outside the company.
The role is Monday to Friday 9am to 5.30pm & the role is permanent

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