Programme Support Officer

Job Description

The Coal Authority has an exciting opportunity for a Programme Support Officer (Environment) to join the team based in Mansfield on a full time, permanent basis in return for a competitive salary of £18,396 - £24,235 per annum.You can be forgiven if you’ve never heard of us before. We think we’re pretty unique here at the Coal Authority where we are making a better future for people and the environment in mining areas.We’re a great bunch of people to work with. We all have united passion and desire to live and breathe our values. We are inclusive, trusted and progressive in everything that we do.With a genuine commitment to flexible working, we believe that work life balance is incredibly important. There are a number of benefits that you’ll access being a part of our inclusive team including flexi time, 27.5 days holiday (with an additional 6 days flexi time), civil service pension scheme, gym membership contribution, and professional membership.The Programme Support Officer (Environment) role:Were looking for a Programme Support Officer to help in the delivery of a portfolio of varied mine water treatment projects, developing new and maintaining existing schemes. Many of these schemes are located in challenging environments, involve working with multiple stakeholders and will require innovative and efficient solutions.This is a great opportunity to work in a diverse team with people from a variety of backgrounds in civil, mechanical and chemical engineering, contaminated land, mining and construction.Responsibilities of our Programme Support Officer (Environment):- Helping to manage a portfolio of varied projects including new build Mine Water Treatment Schemes, refurbishment of existing assets and remediation of contaminated water etc.- Collation of project data such as mining plans, LiDAR mapping, services searches, magic website searches etc.- Undertaking first approvals on invoices and collating information required for further Project Manager Approval- Maintain the Coal Authority’s electronic sourcing, requisition and payment system and ensure it is up-to-date for individual projects as well as across the programme- Ensure project managers report progress on mine water projects at regular intervals through organising the appropriate 1:1 meetings and monitor through programme trackers- Collate monthly financial and progress reports from consultants and contractors and chase up responses where these are not received by the due date- Compare reported figures with planned and providing reports to line manager and other staff to highlight variances to trigger appropriate actions- Collate and record scheme cost data for consultant and contractor costs, including pre-tender, award and out-turn costs- Providing management reports of data and trends to determine whether best value is being achieved- Support Project Manager compliance with the ‘Streamline’ Project Management Methodology and Checkpoint Review process. This includes providing a consultancy style support to Programme and Project Stakeholders and Managers at initiation and throughout the lifecycle of the programme, ensuring a common approach is adopted and sharing of good practiceteam to prepare and establish new projects. Assisting the Programme Lead with the forward programme.- Maintain cross department relationships to track and monitor the internal cross departmental work packages against the approved Work / Resource Request FormWhat we’re looking for in ourProgramme Support Officer (Environment):- 5 GCSE’s or equivalent including Maths and English- Experience of working in a project support or administrative role- Experience of working with large projects or programmes- Experience of document management and systems- Working knowledge of Project management processes- Working experience of MS Office products- Strong administrative skills and experience- Sound analytical and reporting skills- Good planning and organisational attributes- Excellent written and verbal communications skillsIf you believe you are the right candidate for the role as our Programme Support Officer (Environment) then please click ‘apply’ now! We’d love to hear from you.Closing date: Monday 20th July 2020