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Bids & Tenders Coordinator

Kasmir Associates
Job LocationMansfield
EducationNot Mentioned
Salary£25,000 - £45,000 per annum, inc benefits
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Working for this forward thinking and nationally renowned Security and Communications Company who are NSI Gold and BAFE accredited. They specialise in the design, installation, service and maintenance of integrated security systems and manufacture specialist equipment. Working with a wide range of public and private sector businesses and have achieved a reputation for quality, care and reliability which is second to none. They provide a premium service in the industry with staff wellbeing, safety, and environmental considerations at the forefront of our services.They are seeking an enthusiastic and dedicated Tender Bid Coordinator to join their Quality and Culture team in Mansfield. Operating under the direction and guidance of the Quality and Culture Manager and supporting the Sales team, you will work closely with BDMs, Sales Consultants and Estimators to support the creation and delivery of high-quality bid submission documents including EOIs, PQQs, ITTs and interview/presentation documentation.The role involves:

  • To effectively administer the tender process and pre-qualifications (PQQ’s), tendering and commercial proposals for current and potential customers.
  • Write/edit quality proposal responses in accordance with our company narrative.
  • Ensure that all proposals are formatted correctly.
  • Ability to thoroughly proof-read all documentation.
  • Managing Tender emails, portals, and websites, registering interest and downloading relevant documents.
  • Uploading tender documents and ensuring that bids and tenders are submitted with the correct information.
  • Working with a variety of stakeholders typically involving BDMs, Sales Consultants, and/or Estimator, ensuring the timely submission of tenders and other proposals.
  • Maintaining an awareness of contracts due for tender and taking responsibility for acquiring pre-qualification questionnaire and tender documentation.
  • Participate in key review meetings/final document review, content sign off and document production.
  • Evaluating and identifying areas for improvement from Tender and bid feedback.
  • Maintaining and updating CRM software with relevant details of both live and completed opportunities.
  • Effective and accurate production of correspondence and documentation to support all teams.
  • Developing and maintaining a library of tender document templates.
  • Allocating enquiries to appropriate Sales Consultant/Estimator.
  • Updating and maintaining accreditation portals i.e., Safe Contractor and Construction online.
  • Providing general administrative support to the business development teams, as required.
    • To apply you must have: -
  • Experience of bid/tender/proposal/framework submissions is essential.
  • Knowledge of regulatory standard ISO9001 for Quality Management Systems (desired)
  • Have strong attention to detail, with the ability to navigate tender documents and understand customer requirements.
  • Strong verbal and written English Language skills.
  • Good IT skills with the ability to use Microsoft Office packages - Word, Excel, and Outlook.
    • What’s on offer: -
  • Working hours: Monday - Friday 8.00am - 5.00pm - office and home based
  • Pension Scheme, Life and Accident Insurance, Medical Cash Plan, Birthday Holiday, Cycle to Work Scheme, Employee Assistance Programme and Sky Benefits
    • Required skills
  • Bid Preparation
  • Bid Writing
  • Proposal Writing
  • Tender Submissions
  • Framework Agreements

    • Keyskills :
    Bid Preparation Bid Writing Proposal Writing Tender Submissions Framewk Agreements

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