Senior Secretary - Corporate & Tax

Job Description

Senior Legal SecretaryGlobal Law FirmManchester City CentreHybrid workingA Senior Legal Secretary is required to join a Global Law Firm based in Manchester City Centre.This is a rare and exciting opportunity to join one of the Worlds most prestigious Law Firms. At this firm career opportunities are exceptional, you will be working with some of the best Lawyers in the industry and gain exposure to the highest quality legalwork.The firm has a unique approach to their legal secretarial function - the hub (a model encouraging true teamwork). This approach allows you to stretch and develop your skills ensuring you are given interesting work at an appropriate level whilst making sureyou are not over-burdened. You still have contact with clients and partners but you will collaborate and work with a wider range of people in the department than in a traditional secretarial model.The Senior Secretarytakes ownership for the efficient running of the team by role-modelling as an effective and responsible team member and act as workflow supervisor where required.MAIN DUTIES AND RESPONSIBILITIESWorking collaboratively with the rest of the team, to deliver and provide exceptional secretarialsupport by:

• Provide high level support to partners and fee earners as a trusted advisor
• Act as a role model and mentor to less experienced members of the team by sharing knowledge and best practice
• Completes practice group specific tasks to develop specialist expertise (e.g. super-user on specific tools, global billing, client reporting, knowledge management support)
• Utilises skill in influencing stakeholders - quickly building rapport and be seen as a trusted advisor
• Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise
• Billing subject matter expert
• Ensuring accurate and timely use of our finance management system to facilitate matter opening, maintenance, closure and archiving. Generating accurate billing reports, letters and draft bills in a timely manner. Managing accounts payable (invoices), expensesand disbursements. Recording time for fee-earners when required (including non-billable productive time) on a daily basis
• Understanding the document management processes (iManage)
• Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
• Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
• Utilising document production for the creation of all first draft documents
• Organising and assisting with client functions, entertainment and seminars, as required;
• Arranging complex travel bookings, including visas, flights, taxis, accommodation and rental cars, etc.
• Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary
• Assisting on ad-hoc projects as and when required, for example managing bundles, supporting team events etc.
• Any other secretarial or administrative duties as required

ABOUT YOU

• Previous experience as a Secretary
• Previous experience of document management systems
• Knowledge of Microsoft Office Suite
• Excellent diary management
• Strong organisation and prioritisation skills
• Good verbal and written communication skills
• Applies knowledge and judgement to solve problems and make decisions
• Experience of delegating to, and training, less experienced team members
• Flexible approach to working practices in order to meet business needs
• Friendly, personable and approachable
• Adaptable and flexible approach
• Conscientious and diligent
• Remains calm under pressure
• Eager to learn and develop skills
• Adopt a can do attitude

ABOUT USThis is a rare and exciting opportunity to join one of the Worlds most prestigious law firms based in Manchester City Centre. If you are interested in this role and have the necessary skills and experience, please send your CV tofor immediate consideration.