Senior PA

Job Description

We are looking for a Senior PA to join an exciting business in Manchester.This is a challenging but immensely rewarding job in a highly renowned successful business. The successful candidate should be comfortable taking on a mixture of work. The right person must be unflappable pro-active with high attention to detail. Determined,confident with a can-do attitude coupled with previous experience working for a high-profile executives and not be phased by working to tight deadlines and taking on a varied workload.Key Responsibilities;

• Manage relationships with key external and internal contacts
• Extensive diary management; arranging meetings, booking meeting rooms and organising catering
• Organising travel arrangements
• Collating information and preparing agendas for meetings; circulating agendas and background documentation prior & minute taking and follow up of action points taken
• In the absence of the Regional Director, act as the first point of contact to sort, field and action all incoming correspondence where appropriate (including email management)
• Develop and maintain effective working relationships with internal and external client and investees; many of which will be high profile senior executives and non-exec directors
• Extensive liaison with internal infrastructure and investment team to support and manage team & client internal and external events
• Pro-active management of contact list via CRM System
• Support project work as required to help the investment activity (marketing, investment processes, portfolio admin etc.)
• Preparation of reports, memos, letters and other documents, using word processing, spreadsheet, database, and/or presentation software
• Prepare and manage responses to incoming correspondence containing routine enquiries
• Manage and coordinate the set up and running of events (both internally and externally)
• General administration; e.g. photocopying, filing, postage
• Set up of virtual meetings, teleconferences etc.
• Respond to general office management queries from staff
• Screen and direct telephone calls as required
• Covering/supporting the PA as needed

Essential skills and experience;

• Proven experience working as a 1:1 PA/EA as well as experienced supporting a team
• Significant experience supporting at Senior Executive level
• Knowledge of administrative and secretarial procedures with an advanced knowledge of MS packages
• Highly organised with excellent ability to coordinate of people and resources with a hands on and can do attitude
• Outstanding communication skills and professional, courteous manner and the ability to get the best out of people.
• Calm and measured will the confidence and ability to take of control of the smooth and efficient running of the Directors office.
• Experience ideally gained within a corporate financial or professional services environment, corporate and or blue chip environment
• High level of attention to detail.

Preferred Experience;

• Experience gained within Financial or Professional Services.Ideally experience of working in an investment/fund environment
• Proficient in basic IT troubleshooting

If this sounds like to role for you then please get in touch, Alternately please send your CV to our team