Senior Administration Assistant, EMEA Global Privacy Office & Employment Legal

Job Description

OverviewBring your ideas. Make history. BNY Mellon offers an exciting array of future-forward careers at the intersection of business, finance, and technology. We are one of the worlds top asset management and banking firms that manages trillions of dollars in assets, custody and/or administration.Known as the "bank of banks" - 97% of the worlds top banks work with us as we lead and serve our customers into the new era of digital. With over 238 years of rich history and industry firsts, BNY Mellon has been built upon our proven ability to evolve, lead, and drive new ideas at every turn. Today, were approximately 50,000 employees across 35 countries with a culture that empowers you togrow, take risks, experiment and be yourself. This is what #LifeAtBNYMellon is all about. Were seeking a future team member for the role of Senior Administration Assistant to join our EMEA Global Privacy Office and Employment Legal teams. This role is located in Manchester, UK - HYBRID. In this role, youll make an impact in the following ways:

• To provide a high level of professional secretarial and administration support to the Global Privacy Office and EMEA Employment Legal teams within the Legal Department.
• To assist in the management of outside counsel payment arrangements in accordance with Legal Department approved practice.
• To ensure that clients (internal and external) are dealt with efficiently and politely.

To assist in Global Privacy Office and legal secretarial tasks, including but not limited to:

• Creating a wide range of documents including contracts, presentations, agreements, reports, proposals, meeting agendas and other documents, using Word, PowerPoint and Excel.
• Assisting in compiling Management Information (MI) reports, triage and allocate internal client requests, tracking actions and in preparing agendas and minutes for internal meetings.
• Assisting with the production of papers for internal and external use (printing, photocopying, binding and delivery to clients).
• Proof reading and where appropriate commenting on letters and documents.
• Dealing with routine legal and non-legal correspondence (telephone, written, email) and referring to other staff as appropriate.
• Supporting the management of the EMEA Legal Outside Counsel Billing processes, including supporting budgeting and cost monitoring.
• Travel arrangements, including production of detailed itineraries.
• Organising and maintaining law libraries, know-how, documents and case files.
• Maintaining training and absence records as required.

To be successful in this role, were seeking the following:

• Previous experience in performing senior assistant role with proven competence in the following:
  • Diary management using Outlook (including ability to proactively manage diary conflicts).
• Proven administrative, secretarial, document production and PA experience, along with advanced knowledge of MS Office packages, especially Word, Power Point and Excel.
• Experience of internal financial and expense management systems and following internal financial and billing processes is desirable
• The candidate should be seen as approachable, helpful and discreet.
• Dealing with IT and Facilities as required (procuring equipment, investigating IT issues, new starter setups etc).
• The candidate should be organised, efficient and capable of working with minimum supervision, able to work to tight deadlines and to proactively prioritise tasks, and a collaborative team player.
• The candidate should be comfortable and able to work in a different location to the team in which they are supporting.

At BNY Mellon, our inclusive culture speaks for itself. Heres a few of our awards:

• Fortune Worlds Most Admired Companies & Top 20 for Diversity and Inclusion
• Bloombergs Gender Equality Index (GEI)
• Human Rights Campaign Foundation, 100% score Corporate Equality Index
• Best Places to Work for Disability Inclusion , Disability: IN - 100% score
• 100 Best Workplaces for Innovators, Fast Company
• CDPs Climate Change A List

Our Benefits: BNY Mellon offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your lifes journey. Focus on yourhealth, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves that can support you and your family through moments that matter. BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans. Employer Description: For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create,trade, hold, manage, service, distribute or restructure investments and safeguards nearly one-fifth of the worlds financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helpingclients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and morethan 100 markets. Its the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: careers.