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Office Manager

Akton Recruitment Ltd
Job LocationManchester
EducationNot Mentioned
Salary£20,000 - £30,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Akton Recruitment are seeking an experienced Office Manager on behalf of our client who has been established for just over 10 years. During this time, they have created a fantastic reputation for themselves and are looking to expand their team to meet high demands.Our client is a triple ISO accredited company which offers clients an extensive range of services in the construction industry, including Civil Engineering, Plant Hire, Labour Supply and Ground-works.Roles & Responsibilities:To assist the project delivery team on a daily basis to ensure operational efficiency and accuracy across the business and adhere to timescales and deadlines.

  • Office Administration Duties
  • Generating project packs
  • Minute taking
  • Updating training matrix
  • Diary management
  • Ensuring weekly meetings are taking place
  • Assist in generating project plans
  • Arrange training and identify gaps
  • Monitor weekly HSQE paperwork from site, checking all boxes are completing and saving it to the correct folder
  • Arranging accommodation for site teams
  • Locating relevant suppliers in locality of the projects and compiling a list with distance and contact details, opening/closing times
  • Monitoring of small stores and replenishment of stock ie PPE
  • Administer the orders for material and plant
  • Negotiate prices and source plant and tools
  • Responsibility for ordering fuel for sites
  • Ensure rates lists and deals with plant and tool companies are kept up to date and agreement terms are known
  • Monitor and update approved supplier list
  • Raise Company purchase orders
  • Compile monthly project reports
  • Administer and co-ordinate plant & vehicles MOTs/Inspections/Condition
  • Produce weekly Tracker Reports, compiling summary and reporting to relevant departments
  • Report plant/vehicle/equipment faults in a timely manner
  • Hire/Off hire plant/equipment/vehicles in a timely manner
  • Monitor site photography and update social media
  • General office duties including reprographics, filing and archiving
  • Control stationery stock, re-order levels, monthly replenish for sites
  • Maintenance of IT equipment for sites
  • Ad-hoc duties as required
  • Assist team with ISO and company audits
    • Other duties:
  • Processing site holiday requests and monitor the rota
  • Assist with Project Based Costings
  • Assist with Month End Duties
  • General Office Duties
  • Archiving project files
  • Other ad-hoc duties as and when required
    • Required Qualifications:
  • Business Administration
  • Health and Safety Training
    • Successful Candidate:
  • 5 Years experience in a similar role
  • Competent at using all Microsoft programs
  • Fantastic Communication Skills, verbal and written
  • Self-motivated with the ability to stay calm under pressure and ensuring deadlines are met
  • Highly organised

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