Office Manager

Job Description

Our Central Manchester based client is seeking an Office Manager for a temporary assignment for 2- 3 months, with the possibility of going permanent, for the successful candidate.The aim of the role is for the Office Manager to organise & coordinate administration duties and all office procedures. Your role is to create and maintain a pleasant work environment, whilst ensuring high levels of organisational effectiveness, communication& safety. Ultimately as Office Manager, you will be responsible for the smooth running of all company procedures and day-to-day operations.Responsibilities will include: (but not limited to)

• Schedule meetings and appointments in the office
• Organise office operations and procedures
• Manage diary for Director
• Take minutes at meetings
• Organise the office layout and order office supplies such as food, stationery and equipment
• Maintain the office cleanliness & condition and arranging necessary repairs/ clean-ups
• Oversee IT & administrative systems & offer support for new sites (insurance, wifi, licensing, business rates)
• Oversee H&S at office
• Provide general admin support to managers
• Greet office guests
• Partner with HR to update and maintain office policies as necessary
• Oversee management of all manager laptops including set-up of systems & programmes, and provide support with onboarding process for new hires
• Responsible for payroll for direct report
• Manage contracts with office vendors, service providers and office lease (cleaning, plants, recycling, shredding etc)
• Manage office budget
• Organise quarterly company newsletter
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like events, parties, celebrations and conferences
• Be responsible for office security systems & keys
• Offer support with admin for company benefits & other HR projects
• Arrange company-wide travel and accommodation
• Support with adhoc projects e.g., Christmas Decorations

The ideal applicant:

• Previous experience as a Front Office Manager or Office Administrator required. A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrativeduties.
• Proficient user of Word, Excel, Outlook, Powerpoint
• Abilty to lead, multi-task and prioritise work to meet demanding timescales
• Knowledge of Office Administrator responsibilities, systems and procedures
• Hands on experience with office machines (e.g. printers)
• Familiarity with IT systems & H&S
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Previous management experience
• Demonstrated ability to work in a team environment with multiple different stakeholders, implementing and leading a variety of different initiatives.