HR Administrator/Coordinator

Job Description

THE COMPANYThe client, an exciting and fast growing UK Tech Business with offices in Manchester and currently growing around the globe, are seeking a HR Administrator/Coordinator at this exciting time of growth, reporting toand fully supported by the Global HR Director.One thing is guaranteed, and that is a strong career path, and a genuine opportunity to develop personally and quickly in this fast paced organisation that strongly rewards and develops those with the desire to succeed.The businesses success is based on impeccable client service, passionate people and leading-edge technology.THE ROLEDue to increasing growth of the business and demand for information, you will be an exceptional HRA who is accustomed to a fast-paced environment, ideally with at least 2 years previous experience. You will be responsible for the provision of HR supportacross 5 sites and will be able to balance and prioritise a significant workload including volume onboarding, employee relations casework, systems and maintenance and the provision of management information.MAIN RESPONSIBILITIES

• Recruitment & Onboarding

o Support the recruitment process/ liaise with recruitment consultants when needed.o Filtering CVs, shortlisting candidates, and arranging interviews.o Complete and maintain the pre-employment checks and compliance, induction and New Starter checklisto Drafting and sending out global offers of employment: offer letters, Contracts of employment, policy and procedures and pre-employment checks.o Management of employee records

• Disciplinary & Grievance

o Providing HR advice on day-to-day issues referring to the standard HR policies, ensuring that all exceptional/sensitive issues are referred upwardso Providing admin support to the department in all HR matters, including note taking, ensuring accuracy of information completed to records and systems in a manner which reflects the company values.o Advising and supporting on the first stages of disciplinary processes with Line Managers with support from the HRD or our Employment Law & HR Solicitors

• Leaver Management

o Coordinate leaver documentation and correspondence - arranging, conducting and logging of exit interviews for junior roles.

• Attendance Management

o Administrating systems such as T&A and HR systems, ensuring that the systems are kept up to date and the records are accurate, including holidays (linking in with payroll).o Co-ordinate the weekly absence management process working with Line Managers to highlight absence issues and ensure appropriate action is taken. Ensure there is a consistent approach to absence management.o Support with Return-to-work interviews and escalating where there are issues or further support required.o Book holidays on HR system and assist Managers to manage holiday booking process.

• Payroll and T&A

o Coordinate on site time and attendance activity, ensuring accurate and timely provisions of information for payroll.

• Learning & development

o Manager and deliver induction process on site for junior roleso Ensure all employees are adequately trained in all relevant mandatory core skills including induction, HSE practices and ISO (working alongside the Compliance team)

• Audit and Compliance

o Yearly compliance reviews of documents and supporting the HR function in Audit requirements.

• Miscellaneous

o Writing reports and providing statistical information as required by the business e.g., turnover, Absence KPIs. Analyse the data and flag up trends, issues etc. and make recommendations on what actions to take (weekly / monthly)o Participate in networking and training events as approved by the GHRDo Attend and diarise junior probationary reviewso Attend monthly 1-2-1 meetings with the GHRDo Keep HR department communications up to date and liaises with the PR and Communications team.o Draft and send out all employee correspondence relating to HR.

• People Management

o Ensure regular communications with department managers to ensure appropriate provisions of HR support.o Support and guide management in ensuring that any substandard performance issues at Junior level are addressed promptly, documented adequately and followed through to a satisfactory resolution.COMPETENCIES & QUALIFICATIONS

• CIPD Level 3 qualification (ICS Learn, DPG learn, Avado or equivalent)
• Excellent spreadsheet skills (Excel/Google Sheets etc.)
• Excellent Numeracy and Analytical skills
• Ability to work as part of a Team and independently
• Great communication skills to interact with multi-disciplinary colleagues and departments

KNOWLEDGE

• Experience of using HR systems and databases
• Good planning skills, organisation and communications skills
• Exposure to international business is advantageous but not essential

ATTRIBUTES

• Flexible and pragmatic approach to the needs of the business
• Will thrive in highly demanding / rewarding growth company
• Great attention to detail
• The ability to multitask and work to multiple deadlines
• Add value to a HR Department which must quickly become fit for purpose for a company 4-5 times larger
• Wishes to develop their role and responsibilities as business grows
• Communicate in a clear and simple manner
• To deal with confidential and sensitive information with discretion and maturity
• Encourage and support the team and give feedback regularly

REMUNERATION AND BENEFITSHOURS: 8:30 -16:30 (flexi) Monday - FridayHOLIDAY ALLOWANCE: 26 Days per annum plus bank holidaysPENSION: NEST Employer ContributionTRAINING: Promotion of professional developmentOTHER: Can do culture and rapid growth.Family friendly policiesPositive working environment in contemporary offices centrally located in Manchester