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Facilities Assistant

Office Angels
Job LocationManchester
EducationNot Mentioned
Salary£11.90 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract , part-time

Job Description

Facilities AssistantPart Time (2 days per week-Fridays are essential)Manchester City CentreTemporary-permanent opportunity£11.90 per hourOffice Angels are currently recruiting for a Receptionist/Facilities Assistant to join a prestigious public-sector organisation based in Manchester City Centre. This position is temporary to permanent opportunity. This is a part-time role working 2 daysa week (14 hours). Fridays are essential and then preferably Thursdays however the client is flexible on this. The role is 100% office based, with the chance of additional hours and overtime at the weekends.Successful candidates are subject to a 3-year reference clearance and a Basic DBS check; thus, you must be able to provide a full reference history and up to date proofs of address/identification.Duties will include:

  • Greeting and directing visitors to the correct location
  • Responsible for all relevant postal services and deliveries
  • Responsible for signing out and collection of relevant passes, ensuring records are kept up to date, accurate and voiding missing passes
  • Answering and transferring telephone calls
  • Running the facilities help desk system
  • Scheduling planned maintenance and prioritising urgent requirements
  • Escalate problems in-line with the escalation process within the facilities team
  • Manage bookings and cancellations for rooms, catering, and AV equipment
  • Setting up meeting rooms in line with the booking requirements
  • Confirming bookings and producing management information
  • Setting up video conference and audio-visual equipment
  • Ensuring that service providers complete assigned tasks
  • Any other relevant duties that may be assigned from time to time
We are looking for candidates with:
  • Experience working in a front-line customer facing environment (essential)
  • While previous facilities experience would be desirable, it is not essential
  • Excellent organisation and prioritisation skills
  • Excellent IT skills including MS Office. Any experience of help desk or meeting room booking systems would be an advantage.
  • Enthusiastic and the ability to build rapport easily with colleagues and customers
  • First class interpersonal skills
  • Ability to work well within a team
  • Ability to remain calm and professional under pressure
Benefits:
  • Weekly pay
  • Work/life balance
  • 30 days paid holiday + 8 stat days allowance after 12 weeks
  • Access to a free wellness platform
  • Free eye care vouchers
  • Access to a discount portal
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.Required skills
  • Strong attention to detail
  • Strong telephone manner
  • Ability to work under pressure to tight deadlines
  • Administration experience is essential
  • Exceptional people skills
  • Strong IT literacy and admin skills

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