Document Production Specialist - 5pm - 1am

Job Description

The VacancyWe have an exciting opportunity for an experienced Document Production Specialists to join the firms highly regarded Document Production Team, which forms part of Legal Support Services.Fieldfishers Document Production Team provides support to all legal and non-legal departments and practice areas.We are seeking an experienced Legal Document Specialist who has strong IT, communication and time management skills with solid experience of using Microsoft Office packages including Excel, Word and PowerPoint.This is a remote working role however, there may be the occasional requirement to attend the Fieldfisher offices in accordance with business needs.Please note that this is a night time shift, covering the working hours of, 5:00pm to 1:00am, Monday to Friday.Inclusiveness and DiversityAt Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.Should you have any accessibility requirements, please contact a member of Fieldfishers Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest ofconfidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.A bit about the role

• To answer and respond to all incoming requests in a prompt and effective manner
• Create and amend documents from handwritten mark-ups accurately and in a timely fashion
• Create documents and correspondence using digital dictation
• Create tables, flowcharts and presentations to a high standard, offering advice when necessary
• Proofread all work to ensure accuracy, correct layout etc
• Advanced use of track changes and comparison software such as DeltaView
• Strip and reformat documents
• Troubleshoot problem documents using extensive knowledge to find solutions
• Ensure house style is adhered to and promoted on all FFW documents
• Ensure all documents that come through the department are correctly formatted and stable
• Raise awareness to the Head of Secretarial Services when documents, previously worked on at business unit level, have formatting issues to assist the firm in enhancing training programmes
• Scanning and document conversion

A bit about youTechnical Skills

• Advanced Word/Office skills are essential for this role as is the ability to produce, format and work with complex and lengthy documents and agreements
• MOS Word and PowerPoint desirable, but successful candidate would be expected to achieve this standard following training
• Fast accurate typing skills (minimum 70 wpm)
• Intermediate Excel skills

Skills/Experience

• Proven experience within a document production unit in a law firm is desirable for this role, although training will be provided to successful internal candidates

Personal Attributes

• Excellent customer service skills
• Ability to work in a pressurised environment
• Critical eye for detail
• Flexible
• Pro-active, can do’ attitude; positive and resilient
• Strong communication skills
• Friendly and approachable
• Comfortable working with people of all levels of seniority

Culture & personal developmentWe’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaborativelywith people throughout the firm. That’s why we foster a culture that encourages you to be yourself.Required skills

• Law Firm
• Microsoft Office
• Microsoft Word
• PowerPoint
• Excel
• Document Production