Company Secretarial Assistant

Job Description

My client is a global organisation who has an unusual and exciting opportunity based in their Manchester office and are proud to be working with Douglas Scott on this role where the salary is open.Founded over 100 years ago and listed on the London Stock Exchange, my clients is recognised globally for their longstanding investment trust and as a leading provider of independent governance and transactional support services. Clients include large corporates,law firms, banks or funds, private equity, SMEs, hedge funds, start-ups and private clients.They arerecruiting a Company Secretarial Assistant to join our fast growing and ambitious team. You will form part of a high calibre team responsible for delivering an extensive range of corporate secretarial and governance services for the UK entities oftheirGlobal clients, providing high quality advice and work with others in the team to deliver an excellent client experience and ensure clients remain up to date with their statutory obligations.Main Duties:

• Advising a portfolio of clients on compliance matters, including annual statutory requirements, routine company changes and share capital changes
• Corresponding directly with clients and third parties
• Drafting board minutes and shareholder resolutions to make relevant company changes
• Undertaking any statutory filings with the Registrar of Companies
• Assisting with the maintenance of electronic corporate records using Diligent Entities
• Ensuring that statutory books remain up to date
• Providing meeting support to clients, including board meeting attendance, minuting meetings, and dissemination of board packs
• Ad Hoc requests and administrative matters (authorised signatory requests, board minute extracts, secretary certificates, auditor requests, etc.) and attending to any notarisation/apostille requirements
• Building relationships with teams across the business
• Ensuring that invoices for work completed are issued, accurately, and on time

Essential knowledge, skills and experience:

• ICSA part or fully qualified (or other professional qualification if relevant experience can be demonstrated) or Grad ICSA if sufficient level of relevant experience
• A demonstrable interest in the company secretarial profession
• Strong organisational skills
• High level of attention to detail
• Good communication skills, both written and verbal, and confident in communicating effectively with stakeholders at all levels
• A team player, who can work effectively and collaboratively with colleagues and stakeholders

• Commerical and practical outlook
• Ability to build relationships and rapport, demonstrating credibility
• Ability to work on your own initiative and to take ownership of tasks, time and workload by prioritising and managing expectations.
• Contributing towards monthly forecasting and work to ensure targets are met
• Excellent computer skills, in particular MS Office, Excel and Outlook
• High standard of professional and personal conduct and ethical behaviour.

Benefits:

• Competitive salary with annual review and performance bonus scheme
• Generous pension contribution
• Full healthcare cover
• Study Support
• Flexible working/potential to work from home
• Attractive office space

If you are interested in finding out further information about the role please contact me on