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Administration Assistant - Belvedere, Manchester Office

Savills
Job LocationManchester
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Purpose of the RoleTo provide day-to-day administrative and general support to the Health & Safety Consultancy team, with focus on supporting delivery of Health & Safety training activities. Ensuring health and safety reports and documents are completed and issued in a timelymanner to help maintain divisional compliance. Creating and drafting key compliance documents with accurate information, to assist consultants in working efficiently and effectively.Key Responsibilities

  • Co-ordinate H&S training activities between H&S Consultants, Savills Managed Resource Training Pathways, delegates and certifying bodies.
  • Generate monthly billing reports and fee tracking management.
  • Assist finance team with debt recovery.
  • Coordinate with mobilisation team to ensure new properties under management achieve base compliance.
  • Issue all reports generated by the consultancy team, with follow up quotations as required.
  • Organise travel for Consultants using travel portals.
  • Organise meetings and events, including preparing agendas.
  • Proof read and Quality Assurereports and documents.
  • Write minutes at team meetings, internal and external meetings when required, and/or using dictation equipment.
  • Data management and collation; assist in preparing and analysing key report information for all Consultants.
  • Diary management; coordinating Consultant diaries, scheduling site visits and lone working supervision.
  • Preparing and submitting Expenses / Mileage claims
  • Communications and marketing; ensure our internal intranet is regularly updated, produce brochures and material when necessary.
  • Assist H&S Consultants and Consultancy Support with various duties from time to time.
Skills, Knowledge and Experience
  • Ability to review and maintain multiple inboxes and diaries
  • Ability to multi-task, manage own time effectively and use initiative.
  • Good administration skills.
  • Good planning and organisational skills.
  • Attention to detail.
  • Good interpersonal/verbal and written communication skills.
  • Energetic and self motivated.
  • Pro-active/takes ownership of responsibilities.
  • Ability to work well under tight deadlines.
  • Friendly and well presented with ability to be client facing
  • Have a “Can Do” attitude.
Working Hours -37.5 hours pw (0830-1700 or 0900-1730)#LI-DNIPlease see our Benefits Booklet for more information.

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