Accounts Payable Administrator

Job Description

Supporting the AP Processing Team Leader, the AP Processing Clerk within the Accounts Payable function (based in Manchester), will perform the operational key tasks of the purchase to pay system in operation (Proactis).The role incorporates the duties and responsibilities within AP department as per the organisation chart that will be made available.The individual will work closely with the AP Processing Team Leader, in supporting the Processing team to ensure the best internal and external customer experience is given by the function.A self-motivated individual, they will also be able to demonstrate reliability, flexibility and initiative.Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other. Above all, we value the motivation of our people. This is evidenced by our wellbeingoffer, our capability to facilitate flexible working and our support to enjoy a healthy work life balance.This opening for an AP Processing Clerk sits within a fast paced, friendly and experienced team, made up of 1 Senior Manager, 4 Team Leaders, and a wider network of colleagues within AP/AR & Credit Controller, who work with a variety of clients and providehigh level serviceKey Responsibilities of the Role

• Working with the AP Processing Team Leader, as part of Processing team in line with the processes as detailed below:

Processing Team key objectives

• Maintain and control the inbox of incoming payable invoices (Query desk) in the Proactis system
• Maintain and control the inbox of none matched invoices to orders (Edit & Match)
• PO adjustment entry for items in Edit & match area
• Ensure all standalone invoices are processed
• Ensure all no PO invoices/incorrectly addressed invoices are returned to suppliers
• Maintain and control the various client systems ensuring accurate invoice data entry
• Knowledge of CIS procedures

Supporting the AP Processing Team Leader to assist with:

• delivery and maintenance of AP Operations of the purchase to pay system, linking to the overall department objectives
• liaising with internal and external suppliers regarding invoice queries within the Proactis system in line with best practice
• Perform ad-hoc supplier statement reconciliations
• deliver performance in in line with departmental KPIs
• Misc reporting/ad-hoc projects
• Assist with any other duties required within Processing Team

People Skills:

• Engage in regular 121s, team meetings to ensure growth of personal development
• Support Processing Team to create successful working environment

To adhere to all company processes with regards professional behaviours at all timesSkills, Knowledge and Experience Experience

• Minimum 2 years involvement with management of an AP function
• Proven experience of dealing with internal / external clients at all levels
• Strong communication skills
• Knowledge of business process / procedures
• Experience in multi-disciplined functions

Technical experience:-

• Relevant finance qualifications is desirable
• Strong analytical & IT skills

Skills and Knowledge

• Focussed: commits to challenging goals and delivers consistently against these
• Continuous improvement: delivers efficiency in addition to effectiveness
• Self-starter, who relishes challenges and strives for the best
• Strong team player: builds relationships and consults with others, quickly establishes trust and credibility
• Strong organisational and time management skills
• Confident with a positive outlook
• Ethical with strong integrity