Human Resources Assistant

Job Description

Vacancy: People AssistantDate: 25/08/2022Contract: Permanent - Full TimeReporting to: People Business PartnerLocation: Hybrid working between home and either our Lisburn, N. Ireland or Peterborough, Cambridgeshire officesAt Xperience we deliver business efficiencies through Digital Transformation.We put our clients at the heart of everything we do, helping them create better, faster processes, build stronger customer relationships, strengthen data security, accelerate profitability and position them for growth. Thats why weve got over 1,000 clientswho are more efficient, more productive and more profitable just because they work with us. And, its why 95% of our clients say they would recommend us. But really, its our people that make the difference at Xperience. They have the expertise and ambitionto collaborate with our clients to guide them towards the optimum solution. Together as a team and through partnerships with world leaders in technology, we provide smart solutions that provide real digital transformation in businesses, including Cloud, ERP,CRM, Managed IT and Cyber Security.The RoleWe are undergoing an exciting time in our evolution and now seek a dynamic and ambitious People Assistant to join a growing business that will support you to reach your full potential. As a People Team, we collaborate in providing supportto our sites in Lisburn, Peterborough, Bury St Edmunds, St Neots and Glasgow as well as a number of homeworkers totalling a headcount of approx. 160.Joining our growing People Team located across NI and the East of England, you will support the smooth running of the department by providing administrative and logistical assistance, whilst having involvement in day-to-day People support activity in collaborationwith other People Team members.This role will draw on your experience in HR administration, the maintenance of HR systems and processes, recruitment and onboarding coordination, and event management.The role presents an excellent opportunity for an ambitious individual looking to kick-start their career within Human Resources, supporting on key strategic projects across wellbeing, recruitment and employee engagement, in a dynamic and growing organisation.Youll have the opportunity to add real value, working with a range of stakeholders at all levels, supporting the business to drive commercial value through our people. You will join a team that is committed to your development with the support to grow yourskills and opportunity to get involved in the full remit of People related activity, having your ideas heard and acted upon.As we want to identify only the best talent to join our team, this role may be based in either our Lisburn or Peterborough offices.Key Responsibilities:

• Provide a professional and confidential People administration support service to the business
• Act as first point of contact for employees and managers across all locations for People related administration queries (employee benefits, people systems etc.) escalating issues to the wider People Team and external providers where necessary
• Maintaining our HR Information System ensuring data integrity, maximising the systems capability
• Support the co-ordination of recruitment activity and on-boarding processes:

o Arranging interviewso Preparing interview packso Applicant Tracking System administrationo Collating new starter information, creating new employee recordso Scheduling induction events

• Provide administrative support to wider People Team e.g. letter writing, generating and compiling reports, arranging travel
• Support the People Team as needed with employee relations activity such as absence management, flexible working requests etc.
• Support general learning and development activity within the organisation

Essential:

• At least 1 years experience working in a busy HR department supporting HR and/or recruitment administration

• Proven ability to communicate at all levels within the organisation
• Previous experience of using a HR system (eg. Workday, SuccessFactors, PeopleHR)
• Ability to travel to NI/GB as required
• Permanent ability to live and work in the UK without visa sponsorship

Desirable:

• A degree in a HR or business-related discipline
• Have obtained or are working towards CIPD Associate Level membership or a willingness to undertake
• Previous experience of supporting people projects and events
• Previous experience in an IT/Professional Services organisation

Competencies required for role:Building Relationships & InfluencingProactively builds relationships internally and externally, gaining respect from colleagues and clients while seeking to make a positive impact. Has a can-do attitude. Builds trust by delivering on commitments made.Teamwork & CollaborationWorks co-operatively and supportively with colleagues while playing a part in creating the right environment where others can give their best.Results FocussedOwns actions to deliver results that meet objectives. Demonstrates personal commitment for successDeveloping Yourself & OthersA quick learner who is able to acquire and apply new knowledge and skills whilst learning from experiences and mistakes. Takes responsibility for ones own performance.Xperience is an equal opportunities employer.

Keyskills :
Communication SkillsHuman ResourcesCIPD qualifiedDelivering Exceptional Customer Service