Vicar???s PA

Job Description

RECRUITMENTiQ are delighted to be working with a Parish based in Hendon, and they are seeking a Vicars Personal Assistant.The Parish is in a religiously and culturally diverse area of North London and is made up of two churches, committed to witness and service in our community in love and prayer. This is a new post and the successful candidate will have the opportunity to havea positive effect on the running and organisation of the parish, supporting the Vicar, and those working with her, in their ministry.ROLE: The Parish is looking for a skilled and enthusiastic PA to come and join their Parish team on a part-time basis, working in the parish office at St Marys, to aid the smooth running of the administration of church, church hall, and office and supportingthe Vicar in overseeing the day-to-day enquiries of the Parish.The purpose of the role is to facilitate the day-to-day administrative operations of the church e.g. ordering of supplies and equipment, producing pew sheets/service sheets, working closely with Officers of the church. As a faith-based organisation and placeof Christian worship, their beliefs are central to everything they do.MAIN DUTIES AND RESPONSIBILITIES: General administrative support to the Vicar, including phone calls, post and email, working with an effective team of clergy and church officers; Prepare a weekly pew sheet - print and post on website, and email as appropriate; Maintaining the Parish Diary; Ordering supplies, equipment and ministry resources, etc. and receiving deliveries; Prepare orders of service including printing and folding; Designing posters/publicity including updating noticeboards, website and A Church Near You (and social media as necessary); Assisting for pastoral offices (baptisms, weddings, and funerals) e.g. bookings, paperwork and follow up; Set up and manage a parish database (using e.g. data developments software) in accordance with GDPR requirements; Developing a record of all key holders and assisting in producing and updating Risk Assessments; General filing: Ensuring all filing systems and databases are kept in good order; Liaising with Treasurer to ensure timely payment of fees, invoices and expenses; Assist in the preparation of the Annual Report; Manage copyright licence applications and requirements, and other statutory documents as necessary; Assist the Vicar and Trustees in managing letting for Church House and related administration; Maintaining confidentiality at all times. This list of responsibilities is not intended to be exhaustive, and is subject to review in consultation with the post-holder and the Vicar PERSON SPECIFICATION: A good command of numeracy and literacy - and written/oral communication; Experience of secretarial/administrative role; Experience of working with a range of I.T software including Microsoft Word, Publisher and Excel; Some experience of Church worship and ministry is desirable; Ability to manage an office environment with attention to detail and accuracy; Ability to show initiative and good time management; Ability to work independently and as part of a team; Be able to prioritise work and be able to work without direct supervision; Ability to respect confidentiality, discretion and show compassion to others;GENERAL CONDITIONS: Diversity: The Parish is an equal opportunity employer. Standards of Behaviour and Conduct: Staff are expected to act at all times with due consideration for others and in a manner befitting their position as employees of the Church andas professionals. Health and Safety Responsibilities: All Church staff are required to ensure that they understand and accept the legal duties placed on them by the Health and Safety at Work Act (1974) not to endanger themselves or others and by the Managementof Health and Safety at Work Regulations (1994) to cooperate with others in the control of health and safety at work.Other Information An Enhanced DBS check will be required before employment commences. The parish operates a no-smoking policy within the workplace.Hours: 12 hours/week (worked as 3 hours per day Monday, Tuesday, Wednesday, and Thursday)This job description is intended as a basic guide to the responsibilities of the post and is not exhaustive and may be subject to review in consultation with the post holder.