Temporary Facilities Assistant -- 3 months

Job Description

Our client is looking for an inquisitive, resilient and reliable temporary Facilities Assistant to work in their central London office in Clerkenwell.This is a fantastic opportunity for candidates to work with a fabulous company and a highly collaborative Facilities Team.Job Purpose:To play a key role as part of the Facilities Team functionGeneral office services duties such as;

• This role will involve heavy lifting and setting up meeting rooms. Keeping the office tidy/clear of clutter and reporting to the Facilities Manager of any building repair issues found.
• Carrying out minor maintenance repair tasks. The ability to use electrical equipment such as small electrical hand tools although training will be given. Experience of DIY would be desirable.

Key Responsibilities:The tasks and responsibilities of the Facilities Assistant are varied but typically include the following:Facilities Tasks

• Setting up desks, meeting rooms and events and returning rooms to normal layout after events. Tidying up and clearing or rooms where needed.
• Ensuring meeting rooms and areas are tidy and rubbish is removed. Checking the rooms regularly during the week basis; ensuring there is enough chairs in the room and meeting room equipment is present. Checking hand sanitising stations, flip charts etc.
• Carrying out any other adhoc manual handling tasks; that can be carried out by one person.
• Removal of heavy-duty waste to designated areas and scheduling disposal Keeping Facilities Manager and Facilities Co-ordinator informed of rubbish and recycling collections and agreeing suitable method for disposal and recycling.
• Dealing with facilities related requests from facilities helpdesk.
• Keeping good records of tasks and managing the prioritisation of jobs. Providing regular updates and status of outstanding tasks to Facilities team.
• Checking the stationery supplies inside the cupboards. Ordering stocks when they are low, unpacking the deliveries and keeping the cupboards tidy.
• Checking cupboards in the canteen area, tidying up the space and removing unwanted IT. Inventory of crockery, glasses and serving items.
• Carrying out of other tasks as requested by the Facilities Manager and Facilities Co-ordinator.
• Recording of monthly meter readings for gas, water and electricity.
• Carry out office moves when required (this may involve working out of hours).

Building Maintenance

• Carrying out minor maintenance duties such as:-Assembling flat-pack furniture, changing of fuses, resolving plumbing issues, un-blocking toilets, installing shelves, changing locks on pedestals and any ad-hoc requirements.

• Escorting contractors on site.
• Office walkarounds to check lighting problems, trip hazards and maintenance issues. Maintaining list of tasks from walkaround and providing regular updates on task list.

Health & Safety tasks

• Health & Safety inspections and checks recorded in monthly walkarounds. Ensuring emergency evacuation routes are clear; fire doors are opening and closing. Reporting near misses and recommending solutions for poor safety practices e.g.
• Carrying out weekly fire alarm test for both buildings and recording call-points tested.
• Working with Facilities Co-ordinator and Facilities Manager on actions for Legionnaires safety controls. Flushing taps that are used less frequently and recording this activity.

• Updating Health & Safety checks: including ladder and trolley checks. Checking supplies in the first aid boxes; ensuring items in date and relevant items are in the box; ordering stock when needed.

We are looking for sopmeone who can be relied upon to use their initiative and think on their feet; to be a self-starter who can take basic instructions and work them into a schedule of their own; be confident with welcoming staff and visitors alike andface them with a smile and a positive attitud and be trusted to follow basic instructions£11 - £13 per hour dependent on experience

Keyskills :
self starterproactivereliableresilientinquisitiveFacilities experience