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Temp- perm -Team Assistant & Office Administrator

Absolutely Recruitment
Job LocationLondon
EducationNot Mentioned
Salary£15.00 - £19.00 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Temporary Team Assistant & Office AdministratorBased in BatterseaFull time office based rolePay £33K - 38K permanent Our client, a global organisation in SW London is currently looking for a Team Assistant to support the PA to CEO and a team of data professionals. Possibility of a permanent role in the long-term.Key Responsibilities

  • Ensure the smooth running of the office, keep communal parts of offices well organised, well presented and tidy
  • Cover receptionist duties as and when needed acting as point of contact for large meetings
  • Assist with arrangements for large workshops and meeting rooms management
  • Maintain office and kitchen supplies including stationery, tea, coffee milk etc
  • Assist with Finance Department invoice queries and filing, taking instructions from the Financial Controller and Finance Manager.
  • Raising PO’s, verifying suppliers’ invoices, arranging couriers, photocopying, filing and managing inbound and outbound post
  • Act as the Floor Fire Marshall and H&S representative and ensure the First-Aid box is complete
  • Diary management - keep an overall view of the diary, scheduling internal and external meetings across different time zones
  • Arrange visits to the office ensuring that visitors are greeted in a timely fashion and that the best impression and positive image is presented
  • Ensure that agenda and itineraries for visits / meetings are provided and well managed
  • Establish and maintain strong relationships with all global teams and external companies including key suppliers
  • Assist team members in preparation of documentation, including reports, presentations and communications, to a high standard and in a timely manner
  • Proofread documents and ensure that formatting meets company standards
  • Take meeting minutes from time to time
  • Book local, national and international travel and accommodation arrangements for the team and occasional visitors, including arranging business visas where necessary
  • Schedule meetings and events, including equipment booking and catering arrangements.
  • Other Ad-hoc duties
Person Specification
  • Previous experience in a team assistant or an office administrator capacity or similar
  • Experience of working on assignments with an international reach
  • Excellent organisation and administrative skills with the ability to introduce and manage procedures
  • Good time management and self-organisational skills with an ability to multi-task and work to deadlines
  • Excellent interpersonal and communications skills, both written and verbal, with experience of liaising confidently and effectively at all levels
  • High degree of integrity, confidentiality and discretion
  • High standard of accuracy and excellent attention to detail
  • Ability to establish and maintain excellent working relationships at all levels
  • Proactive, positive attitude to work, able to use initiative and act with independence and integrity
  • Advanced MS Office skills, particularly Word, PowerPoint and Excel

Keyskills :
ConfidentialityFinanceOffice AdministrationMS Office

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