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Team PA Operational Real Estate

CBRE Ltd
Job LocationLondon
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Job Title: Team PALocation: LondonRole PurposeTo provide highly efficient assistance to the Valuation Advisory Services team with PA responsibilities for senior team members within Operational Real Estate (OPRE).This is an excellent opportunity for an experienced administrator looking for a role with scope to develop their PA skills and become involved with the business outside of their core responsibilities.Key Responsibilities: Team

  • Use Peoplesoft (CBREs finance system) to raise invoices, code/process external supplier invoices, register new projects.
  • Carry out Anti-money laundering checks for new clients with the help of the compliance team.
  • Manage the fee forecasting and review the billings report for the team.
  • Monitoring, maintaining and uploading information in internal databases; i.e. Salesforce/Client IQ, for use by the team and be able to extract information and reports for Senior Directors.
  • Maintaining a meticulous online filing system for all projects which adheres to CBRE standards of compliance (this includes preparation for external audits)
  • Formatting of PowerPoint presentations for pitches and internal presentations
  • Formatting Microsoft Word reports and other documents.
  • Booking travel via Corporate Travel Account online booking system.
    • Key Responsibilities: Directors only
  • Understanding of the teams priorities to enable effective diary management.
  • Arrange client and internal meetings, lunches and dinners.
  • Communicate with the team, ensuring awareness of whereabouts when valuers are lone working.
  • Assisting Directors with ad hoc administrative tasks as required.
  • Occasional organisation of internal and external events including client entertaining and network events.
  • Assisting with new joiner procedures.
    • Person Specification/Requirements
  • Excellent organisational skills and attention to detail
  • Good interpersonal skills with a professional attitude
  • Ability to prioritise and act on own initiative
  • Able to work to deadlines and have a flexible approach
  • Ability to work autonomously and proactively
  • Confident communicator and influencer
  • Good writing skills
  • Good IT skills (Word, Excel, MS Outlook and Power Point).
  • Salesforce & PeopleSoft experience desirable but not essential
  • Can be trusted to be discrete with confidential information relating to both projects and the team members
    • EQUAL OPPORTUNITIESWe are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.ABOUT CBRECBRE Group, Inc. is the worlds largest commercial real estate services and investment firm, with 2018 revenues of $21.3 billion and more than 90,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #207 in 2018. It has been named one of Fortunes "Most Admired Companies" for seven years in a row, including being ranked number one in the real estate sector in 2019.CBRE offers a broad range of integrated services, including transaction and project management; property and facilities management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.

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