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Team PA

Val Wade Recruitment
Job LocationLondon
EducationNot Mentioned
Salary30,000 - 38,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Team PA, Architectural firm, Central London, £30k-£38k p/a depending on experience.Our client, a renowned architectural firm, requires a Team PA to provide first class support to Project leaders and project teams. This is a permanent position and is to start ASAP.The main duties of the Team PA are:

  • Management of diaries
  • Inbox management
  • Acting as first point of contact
  • Arranging meetings, booking venues, refreshments, and equipment
  • Assisting with practice management duties - e.g. setting up internal design or technical review
  • Creating and formatting project-related correspondence including letters, memos, minutes, reports, agendas and certificates
  • Maintaining the document management system
  • Assisting with project specific design reports using InDesign - importing images, amending text and proofreading content
  • Assisting project teams with ad hoc project administrations tasks
  • Sourcing information on existing project bids
  • Prepare meeting agendas, presentations including printing, binding and scanning
  • Help manage holidays/absence
  • Arranging couriers, travel, hotels, car hire, trains, visas etc
  • Prepare monthly expenses
  • Raising PO numbers
  • Assist with training
  • Acting as a back-up to Directors PA, covering planned and unplanned absences
  • Acting as a back-up by supporting other team members, including sickness and holiday cover.
  • Any other ad hoc duties that may be required
The successful candidate will be educated to A-Level standard or equivalent and have significant team support/secretarial experience. You need to have strong verbal and written communication skills, strong organisational skills with the ability to co-ordinatenumerous tasks simultaneously and have a keen eye for detail. You need to be proactive, with the ability to deal with issues before they arise, meeting constantly changing deadlines. You need to be motivated, flexible with a calm cheerful and helpful personality,a strong team player who works well under pressure in a fast-paced environment. You must have excellent IT skills including advanced knowledge of Microsoft packages, knowledge of Adobe InDesign and Photoshop is preferred with fast, accurate touch typing -minimum speed of 60wpm.This is an excellent opportunity. Apply now!Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

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