Team Coordinator

Job Description

AMS is the worlds leading provider of Talent Acquisition and Management Services. Our Contingent Workforce Solutions (CWS) service partner with Arup to support contingent recruitment processes. On behalf of Arup, we are looking for a Team Coordinator until31st March 2024 contract based in London.Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally. Founded to be humane and excellent, Arup collaborates with clients and partners using imagination, technology, and rigour to shape a better world.Job Description - The RoleArup are currently looking for Team Coordinator to join our London office to provide robust and proactive support to all team members, including leaders. This is a pivotal support role and will make a significant impact on how our teams operate and engage with our clients. The role will involve being the goto person within the team, supporting colleagues in producing quality deliverables and ensuring smooth operations.Candidate Profile: Key accountabilities, skills & experience;

• Supporting the team in project administrative activities in line with client requirements - this will include high-profile project work as well as routine administrative tasks, for example supporting on workload spreadsheets, gathering finance informationto support invoicing, or supporting the project team in adhering to internal procedures.
• Supporting teams in promoting projects, including promotion via social media platforms in collaboration with the marketing team.
• Duties will include but are not limited to producing quality documents in line with the Arup brand, proofreading content to ensure consistency and good style, editing and making suggestions for improvements to text and presentations, creating first draftPowerPoint presentations if required.
• Working collaboratively with both project and business development and marketing teams in work winning activities - bids, PQQs and preparing supporting documentation such as CVs, project sheets, etc.
• Managing team holiday, absence administration and identifying welfare activities which arise from staff changes.
• Supporting new starters and their induction into Arup and the team, ensuring that their experience is smooth and enjoyable.
• Taking ownership of organising social and staff events and working in collaboration with the business development and marketing team on client events.
• Assisting with recruitment as required, working with our internal resourcing team to schedule interviews with candidates, adhering to data privacy rules (GDPR) at all times
• Assisting team and team leaders with diary management. Proactively gathering relevant details, booking meeting rooms and proactively liaising with relevant teams to organise AV requirements and refreshments required.
• Attending and taking minutes for meetings as requested, capturing actions and proactively ensuring that actions are completed.
• Understanding the link between all Business Services disciplines and being able to draw on these relationships to deliver high quality outputs both to internal and external clients.
• Being aware of H&S best practice, identifying risks, breaches or specific needs. Taking on H&S roles (workstation assessor, fire marshal or first aider). Being aware of possible risks when making site visits.
• Promoting and sharing best practice within Business Services.

Desirable Skills and Experience:

• Demonstrate solid experience in a similar role, ideally in professional services, multi-disciplinary environment
• Be an excellent communicator, both written and verbal
• Be experienced in standard office administrative procedures
• Demonstrate sound knowledge of Microsoft packages, including solid PowerPoint skills and ideally SharePoint
• Ability to build strong and positive relationships in a complex, multi-disciplinary environment
• Ability to identify and utilise these relationships, ensuring efficiency within the team
• Be self-aware, able to manage own resilience and be sensitive to others agenda.Proactive approach to learning and of developing new approaches
• Willingness and ability to take ownership of tasks

Please note that due to recent changes in Off Payroll (IR35) legislation, our client only operates with contractors that operate via a PAYE or Umbrella model.If you are interested in applying for this Team Coordinator position and meet the criteria outlined above, please click the link to apply and speak to one of our sourcing specialists now.About the clientDifferent people, shared valuesArup believes that when talented people collaborate, great things are possible. Taking deliberate action to create an inclusive culture that is grounded in a purpose to shape a better world - Arup welcomes candidates from all backgrounds, regardless of age, disability, gender identity, gender expression, race, religion or belief, sexualorientation, socioeconomic background, and any other protected characteristic. Please let us know if you need any assistance or reasonable adjustments throughout your application and we will do everything we possibly can to support you.AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.