London Jobs |
Manchester Jobs |
Liverpool Jobs |
Nottingham Jobs |
Birmingham Jobs |
Cambridge Jobs |
Glasgow Jobs |
Bristol Jobs |
Wales Jobs |
London Jobs |
Manchester Jobs |
Liverpool Jobs |
Nottingham Jobs |
Birmingham Jobs |
Cambridge Jobs |
Glasgow Jobs |
Bristol Jobs |
Wales Jobs |
Oil & Gas Jobs |
Banking Jobs |
Construction Jobs |
Top Management Jobs |
IT - Software Jobs |
Medical Healthcare Jobs |
Purchase / Logistics Jobs |
Sales |
Ajax Jobs |
Designing Jobs |
ASP .NET Jobs |
Java Jobs |
MySQL Jobs |
Sap hr Jobs |
Software Testing Jobs |
Html Jobs |
Job Location | London |
Education | Not Mentioned |
Salary | Competitive salary |
Industry | Not Mentioned |
Functional Area | Not Mentioned |
Job Type | Permanent, full-time |
Company Profile: We are a global financial services firm and a market leader in investment banking, securities, investment management and wealth management services.Team Profile: IBD has a requirement for a contingent/contract worker to assist their global team based in the London office. Throughout your contingent/contract assignment, you will be provided with a supportive and vibrant multinational environment, we accept individual differences and believe in collaborative team working.Primary Responsibilities: This role requires a professional Assistant to provide a fast and efficient service to a group of 30+ Analysts and Associates within the Investment Banking Division, in addition to providing absence cover in product teams across IBD, as and when required.Core Duties - Pool Support - Extensive verbal and written interaction with predominantly internal colleagues, ensuring the building and maintenance of relationships, both domestically and internationally, within the team and across other business units - Travel & Expenses: - Proactively book and co-ordinate all travel including flights, hotels, visas, currency and ground transportation within the Firmwide Expense Policy - Ensure relevant agendas and itineraries are organised in advance - Process monthly expenses (American Express card, out-of-pocket expenses, invoices) in a timely manner, using Firm systems such as Concur - Ensure expenses are processed quickly and efficiently and are within policy - Proactively ensure expenses flow through internal checking system Diary management: - Arrange internal meetings, video & conference calls - including all meeting venues, dial-in details, etc - Pro-actively ensure diaries do not have clashes and use initiative to find resolutions and workarounds - Maintain in-house Client Relationship Management (CRM) system - Any other ad hoc tasks, such as ordering business cardsCore Duties - IBD Absence Cover - Provide ad hoc absence cover for Assistants across the division in teams outside of immediate buddy group, supporting senior bankers. This may additionally involve: - Exclusive control of business schedule - Maintain calendars, act as gatekeeper for diary - Written and verbal interaction with external clients - Arranging external venues for meetings, such as restaurants - Event management: Closing events, social/team events, etc. - Other ad hoc tasks or projectsAbsence Cover - Buddy Team - Provide phone cover and support to Bankers outside of designated team when other members of the buddy group are out of the office - Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays and sickness absence - Ensure handover notes are kept up-to-date for ease of coverage Skills required: Ability to remain calm under pressure and deal with last-minute changes effectively and efficiently Excellent time/priority management skills & flexibility Strong team player/buddy to other assistants in team Articulate, effective communicator Proactive can do approach, ability to use own initiative and judgment Ownership of all tasks, following up outstanding items without the need for chasing Highly organized & attention to detail Discreet, professional manner - maintain confidentiality on all aspects of workload Good knowledge of Microsoft applications (Windows10), and in particular Outlook Experience processing expenses online (e.g. on Concur) Experience booking travel via an online booking tool Experience working with CRM systems Experience using Zoom Experience working in Investment Banking (Corporate Finance, M&A Advisory) preferred