Team Assistant - Corporate Team - City of London Law Firm

Job Description

AJ Chambers are working with a top tier Law Firm based in the City who are looking to expand their Corporate team with an additional Team Assistant to provide high quality, comprehensive administrative support to lawyers and PAs within the Corporate practice.The are has particular expertise in the public takeover space, regularly advising bidders, targets, and financial advisers in relation to public takeover situations. Its Listed Company Advisory team supports its listed company clients by providing tailored,practical advice on a wide range of corporate governance, ESG, reporting and stakeholder engagement requirements.Main Responsibilities:

• Work to ensure individual support needs for all members of the practice are understood and met.
• Provide dedicated assistance to an allocation of lawyers, making sure that their individual needs and requirements are met.
• Use effective processes to ensure that all tasks are completed efficiently and within the required timescales.
• Use initiative to take responsibility for essential administrative tasks that will assist the wider practice, for example, coordinating expense payments, archiving, arranging photocopying, scanning and maintaining departmental documents, liaising with variousbusiness services departments and support teams, as necessary.
• Be highly proficient operating all functions of the printers, including clearing jams, replenishing paper, and re placing the toner.

Other Responsibilities

• Deal with incoming and outgoing post, checking desks for post when allocation is out of the office/working remotely.
• Establish and maintain effective and accurate filing systems.
• Liaise with the Records Management/General Office (GO) department to send off and recall archived filing.
• Replenish the stationery cupboards as needed and ensure that all stationery requirements are met, liaising with our Stores team as necessary.
• Liaise with GO to arrange couriers as and when they are required.
• Liaise with the GO, Facilities and Maintenance departments to progress issues that may arise with regards to the maintenance of the office as necessary.
• Diary management, organising of meetings and travel arrangements.
• Perform general ad-hoc administration duties including conflict checks and file opening as required and assisting to support departmental BD activities, including maintenance of the BD diary and updating Interaction contacts.

The successful candidate will have the following attributes:

• A good level of knowledge of MS Office applications (Word, Outlook, Excel, PowerPoint).
• Interpersonal skills that will allow for the development of strong working relationships across the practice and wider firm.
• Confidence to proactively problem solve and seek assistance should issues arise.
• Enjoys working as part of the PA team, working to build relationships within the PA team and offering assistance to help cover busy periods and absences.
• Ability to work in a fast-paced team environment while maintaining a high level of performance.
• Ability to organise and prioritise workload effectively whilst handling multiple deadlines.
• A continued focus on excellent client service.

The role will offer a salary range between £24000 - £28000 dependent on experience plus excellent benefits package and career path to Legal PAFor further information please contact Ella Britton

Keyskills :
AdministrativeBusiness ServicesCorporate GovernanceLegal Documents