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Team Assistant / Coordinator

Love Success Recruitment
Job LocationLondon
EducationNot Mentioned
Salary£35,000 - £40,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Team Assistant / Coordinator £35-40,000 Hybrid working - 3 days office We are currently looking to recruit a Team Assistant / Coordinator for a lovely company based in Paddington. The company are collaborative, supportive and very much into development of staff. Here you will be providing support to 6 senior people as wellas providing light tough support to the wider team.Role Overview:

  • First point of contact for Property Director
  • Manage Property Directors complex and extremely busy diary, pro-actively ensuring that travel details and relevant papers are brought forward in time for meetings
  • Screen Property Directors incoming mail and e-mail, making necessary arrangements and appointments, drafting responses to correspondence on behalf of the property Director as appropriate
  • Manage Property Directors company expenses (Concur)
  • Manage the Property Directors approval of Capex and Docusign
  • Support with the preparation of Exec reports
  • Prepare meeting agendas as well as the distribution of meeting papers, including minutes, matters arising etc
  • Manage Property Teams purchasing/invoicing process via SAP accounting system
  • Manage travel arrangements, including flights, transportation, and accommodation on behalf of the Team
  • Maintain the Teams Estate Management Leasing Data Base (Sequentra)
  • Monitor team leave requests, Performance Development Reviews (PDRs) and other related items
  • Co-ordinate Team meetings and Events; booking venues, catering and ensuring that IT equipment is up to specification
  • Liaise with HR in reference to new starters and leavers ensuring that the relevant IT equipment, building pass, travel pass etc is provided/returned
  • Deliver inductions to new team members,
  • Support the team with simple IT issues and contact the IT department when necessary
  • Maintain electronic filing system (BOX), ensuring processes and software are up to date and in working order
  • Maintain a strong working relationship with other relevant functions
  • Support the Head of Asset Management with managing facilities at the corporate office (The Point)
  • Facilitate internal communication (e.g., distribute information and schedule presentations)
  • Carry out a range of administrative tasks, including photocopying, filing
The right person for this role will have gained 3-5 years experience within a similar role and be looking for a new challenge and be highly proficient in MS Office as well as diary management

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