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Team Assistant

Advantage Resourcing
Job LocationLondon
EducationNot Mentioned
Salary14.00 - 18.50 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Role: AssistantContract Length: 6 MonthsLocation: London (5 days a week on site)Advantage Resourcing are recruiting for a Assistant to join an international investment management and financial services company.Primary Responsibilities:

  • First point of contact - act as point of contact for teams dealing efficiently and politely with requests from clients and other departments
  • Extensive Diary management - Arrangement of meetings/conference calls/interview schedules and management of calendar
  • Extensive Travel - complex itineraries for trips. Good knowledge of travel networks, airlines, hotels, train systems, cars etc
  • Visa Arrangement
  • Room Bookings - organise room bookings and catering internal and external
  • Transportation - booking cabs, hotel bookings, providing currency etc
  • Phone Coverage - extensive phone coverage using the dealerboard & avaya phone
  • Conference Calls - organise conference calls/video conferences for entire team
  • Expense Management - Preparation and processing of complicated expense reports in a timely fashion ensuring adherence to Firm and Sales & Trading policy. Able to use initiative to resolve expense related issues when they arise
  • Invoice Management -Preparation and processing of complicated invoices to meet payment deadlines. Able to use initiative to resolve invoice related issues when they arise
  • Buddy system - working alongside Assistants making sure there is desk coverage at all time and assisting during absences or whenever necessary
  • Databases/Spreadsheets - Maintaining accurate client information and update Firm client information
  • Presentation Material - Provide intermediate to advanced levels of Word, Excel & Powerpoint for presentation material preparation
  • Documentation - Prepare, complete and distribute materials as necessary
  • Maintain confidentiality on all aspects of workload
  • Hours: 8-5:30pm (1 hour for lunch) Must be flexible as hours can change
Skills required:
  • Excellent understanding of urgency
  • Ability to work quickly and accurately under pressure in a trading floor environment.
  • Ability to work independently
  • Ability to pick up new systems quickly
  • Ability to organise and prioritise complicated travel
  • Excellent attention to detail
  • Able to manage stress, personable, self-confident
  • Ability to anticipate needs, particularly for repeated tasks
  • Demonstrates outstanding work ethic
  • Flexible on working hours and understanding of the business demands
  • Produces high quality, accurate timely work
  • Adapts communication style to needs of audience
  • Able to anticipate problems and offer solutions

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