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| Job Location | London |
| Education | Not Mentioned |
| Salary | £19.00 per hour |
| Industry | Not Mentioned |
| Functional Area | Not Mentioned |
| Job Type | Contract, full-time |
Job Title: Team Administrator (Investment Banking)Salary: £19 per hour (PAYE)Location: London (currently remote working)Industry: Investment BankingCompany Profile:We are a global financial services firm and a market leader in investment banking, securities, investment management and wealth management services.Team Profile:GCM Team has a requirement for a contingent/contract worker to assist their global team based in the London/Glasgow office. Throughout your contingent/contract assignment, you will be provided with a supportive and vibrant multinational environment, we accept individual differences and believe in collaborative team working.Primary Responsibilities:IBD & GCM Secretarial Allocations document: Regular review & updateHR hires/terms/transfers list: Review weekly & action changesDelegation group management: Regular review & management. Liaise with assistants and/or dedicated IT team where required, taking full ownership of process including all follow-upsOutlook permissions/exchange issues (ad hoc): Liaise with IT and affected parties as and when required, including all follow-upsIBD phone programming: Request changes to coverage paths & assist with programming of shared lines, including any follow-upsFeedback process: File all assistant feedback received on shared drive (ad hoc)Feedback process - Temp assistants: Manage feedback surveys & chase responses, summarise/ analyse feedback to be discussed within teamHandover notes: Request & review updates from assistants on regular basis and file on team’s drive - chase individuals where requiredAssistant recruiting process: Assist with scheduling and conducting interviewsNew starter set-up:Liaise with floor management ahead of start dateCreate new delegation mailgroup & add new assistant to existing buddy groupsIntroduction to team on Day 1Send Welcome email - summary of division-specific processes - on Day 1.Regularly review Welcome template to ensure processes are currentArrange trainingEnsure all new starter actions have been completed by deadline - chasing may be requiredEvent management, e.g. Admin Professional Day, summer party, Christmas lunches:Arrange venue & liaise with event manager at venueManage invites & attendance list, including special requirementsArrange cateringManage seating plan where requiredOwn pre-approval & expense processesAssist with coordination of assistant training throughout the yearAssistant support to members of the wider team, such as diary management, expense processingDuring absence of team members:Daily Absences:Log absences for IBD/GCM assistants, updating various systems and spreadsheetsAdvise cover arrangements to teamsManage planned absences/holiday requests for permanent and temporary staff, including updating Absence spreadsheetSkills required: