Senior Administrator

Job Description

ROLE: Senior AdministratorJOB TYPE: Temporary with potential to be extended or go permanentDURATION: 6 months - Potential to be extendedCOMPANYTYPE: Healthcare - Diagnostics & ResearchHOURS: Monday - Friday, 9:00am - 5:00pmPAYRATE: £13.75ph - £16.48ph (dependent upon experience)LOCATION: Currently working from home, but this role will be office based in Waterloo once allowed. Hybrid working will be offered.CULTURE: Friendly, passionate and innovative, certified as a Great Place to WorkOffice Angels are looking for an extremely organised Administrator to join a reputable Global Healthcare company based in Waterloo. This is an exciting opportunity to be a part of something meaningful, where you have the chance to be a part of a companywho help provide life-changing, smarter answers when theyre needed the most.The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and is exceedingly well organised and flexible.The individual will be able to function effectively in a variety of roles within a small team, and is confident communicating with external customersPERSONAL CHARACTERISTICS

• Committed to, and enthusiastic about, the mission and vision of the company
• Ability to multi-task and prioritise;
• Able to work independently and take initiative;
• Clear communications skills;
• Confident and professional
• An adaptable, flexible problem-solver;

JOB DUTIES Administrative support to the Field Team and Head Office team to include:

• Office based (home based until move back to the office)
• Providing logistical support for advisory boards, webinars, peer-to-peer meetings, etc;
• Liaising with speakers regarding (amongst other things) contracts and communication; venue liaison; setting up of virtual meeting platform; delegate communication, etc;
• Processing invoices and monitoring budget;
• Coordinating approval process of marketing materials, slides, etc via Veeva system;
• Arranging team meetings and social events (coordinating all meeting logistics, venue sourcing, communication with team, etc);
• Taking minutes/writing reports post-meetings
• Providing support proof reading marketing materials such as slides, invites, agendas, etc

General administrative and office management tasks such to include:

• Arranging internal meetings and conference calls (meeting logistics, venue sourcing, social events, etc );
• Preparing meeting agendas and taking minutes during meetings;
• Providing daily administrative support to staff as needed;
• Supporting creation of slides (PowerPoint);

• When in the office, managing office supplies and maintaining office facilities and equipment;
• Handling supplier relationships and negotiations;
• Handling shipments and mail

SKILLS AND EXPERIENCE

• Essential - extensive experience in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, MS Teams, Zoom.
• Beneficial - SAP & Veeva
• Confident to work virtually (until a return to the office);
• Excellent written communications, and confident communicator with external customers and suppliers;
• Excellent organisational skills and attention to detail;
• Demonstrates ability to manage complex tasks and prioritise competing demands in order to meet deadlines;
• Solid administrative experience in an office setting;

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.