Receptionist - Vibrant investment firm - £27,000 - £30,000 per annum - start ASAP

Job Description

A dynamic, young forward-thinking investment firm are looking for a people-focused, friendly receptionist to join their front-of-house team. This is not your typical, stuffy investment bank. Offices are creative and stylish. Culture is at the focus of allthey do.The receptionist will handle client-facing duties as well as general office management tasks and uphold their values as the face of the company. When clients walk into their office, they want them to find an approachable team member and a helping hand. Theideal candidate has previous reception experience, excellent communication and multitasking skills, a positive attitude and a strong work ethic.Full-time hours. Five days a week in their offices (near Barbican station). Hours 8am to 5.30pm, Monday to Thursday. 8am to 5pm, Friday. This position will begin in March 2022 so candidates who are available immediately are preferred. The role isoffered on a either a permanent basis or a 6-9 month contract basis, depending on the candidates preference.Main Duties:Engage with clients in a warm and efficient manner, whether over the phone or in person at receptionEnsure compliance with health and safety requirements and procedures for anyone entering the buildingMaintain correct levels and of client refreshments and coffee making facilities front of houseDistribute mail to relevant departments and receive outgoing mail accordingly, keeping record of outgoing deliveries for tracking purposes. Maintaining the franking machine and keeping on top of postage updates with Royal MailUpdate various excel spreadsheets including staff changes, business card details, CEO birthday lists and credit card expenditureShare daily calendar updates to the Intranets Hub regarding social events and weekly meetingsMake travel arrangements for staff and clients when needed using our business accounts with Addison Lee and train linesManage the meeting rooms including looking ahead in the diary to foresee busier periods and adjusting accordingly, keeping them clean and tidy and ensuring the correct IT equipment, refreshments and supplies are in placeLiaise with catering companies to supply business breakfasts, lunches and events and dealing with the resulting invoicesOffice Management:Maintain groceries in the main staff kitchen. This includes liaising with the relevant companies regarding servicing of equipment, and managing the cleaning contractRegularly order office supplies and deal with suppliers making sure correct levels of stationery etc. are maintained. Review quotes and shortlist the most cost effective to accountsMaintain office contracts, e.g. the confidential wasteSupport the maintenance team to ensure staff well-being on the floor, e.g. air conditioning, blindsAssist organising social events for the firmBuilding Management:Manage the online booking portal for any external visitors entering the building, loading bay and our parking spacesSupply Building Management and the Security Team with new staff information, ensure they are registered onto our system and provided passes; communicate with our IT Department to give relevant accessProvide the Technical Services Manager correct and detailed RAMS reports when booking in Contractors and give sufficient information and time for the Landlords approvalBenefits:Pension SchemePrivate Medical Insurance Scheme (single cover)Life Assurance Cover (4x salary)Private GP serviceTravel InsuranceSubsidised Gym MembershipBiennial Health AssessmentCycle to Work schemeEmployee Assistance ProgrammeAnnual eye test contributionBreakfast and snacks