Receptionist / Business Support Coordinator

Job Description

As the Receptionist / Business Support Coordinator you will provide first class front of house to a modern corporate office, this involves transferring calls from clients and candidates, meeting and greeting people professionally and accurate administrationskills to support the office.Client DetailsYou will work for Michael Page, a FTSE 250 recruitment company who operate in 37 different countries and have over 7000 staff globally. As the receptionist / Business Support Coordinator you will enjoy a varied, fast pace role in a modern, sociable environment.This will be a temp to perm role for the right candidate.DescriptionAs the Receptionist / Business Support Coordinator you will be:o Supporting the business with a full range of administrative duties, inclusive of: Arranging travel and hotel bookings. Populating on boarding/off boarding forms. Printing and binding. Managing Incentive schemes. Ordering and sending relevant cand/client cards/gifts etc.o Reception Duties: Switchboard operation using Cisco UAC Advanced software. First point of contact for all visitors, candidates, clients, and staff from other offices. Communication with main building reception to book all visitors in. Booking all meetings held in the office (co-ordination and preparation), using outlook booking system. Upkeep of front of house area and all meeting rooms (presentable and clean for guests). Liaison with building security, suppliers, and contractors. Co-ordinating refreshments and catering as and when required. Booking couriers and taxis. Sorting incoming post and sending internal business post using the royal mail business account - dealing with any postal enquiries.o Supporting operational staff with various administrative system updates such as but not limited to: Hinterview. New contracts. PRS coding.o Performing generalist compliance duties as needed, including: Verifying, scanning, and uploading docs to PRS. Chasing Candidates. Attaching qualifications. Populating Compliance tracker.o Helping organise local client or candidate eventso Operating GFS by raising purchase orders and invoicingo Providing Office Management services in support of PFM, including: Periodic housekeeping checks as directed by FM. Issue and recover access cards using PAC Access Control software. Reporting of property and facilities related faults, as well as flagging any health and safety concerns. Assist as a first aider and fire warden, particularly assisting with taking a lead with crisis management incidents and emergency response.o Ordering and distributing milk, squash etc. supplies for the office, as well as overseeing the use and tidiness of the kitchen/break out area.o Other ad-hoc administrative and office support tasks as and when required.ProfileTo be successful in applying to Michael Page, you will have: 1 year experience in a similar role Demonstrates excellent organisation, prioritisation and time management skills. Demonstrates accuracy and attention to detail Intermediate PowerPoint and Excel skills as well as other Microsoft Office applications. Strong numeracy skills Takes initiative, challenges current thinking, and makes suggestions Demonstrates drive to work towards targets and deadlines.  Demonstrates ability to maintain composure and deliver a solid performance under pressure or in stressful situations - resilience  A strong team player - cooperation within the team is a must. Professional and timely communication. Ability to multitask is an essential.Job OfferYou will be rewarded with a temp to perm role at 27k, once the role is permanent it has outstanding benefits on top.

Keyskills :
Receptionist