Project Manager

Job Description

About our businessKMI Brands was established in 1993, and since then weve evolved and grown as a beauty business, providing global retailers with a range of British brands. We are known for our knowledge and expertise in a vast cross section of products, from hair care andmens grooming to fragrances and home diffusers.Weve earned a reputation for building brands with longevity within a very saturated, highly fragmented and fickle market. We split our business between licensed brands and brands that we own.Under license, we take carefully selected, well-established brands, and we drive their success in beauty. Weve worked with many brands over the years; our current best-known partners are Ted Baker, and OrlaKiely.Our portfolio of brands that we own includes category captains such as Noughty in natural haircare and body care with both Waitrose and Sainsburys taking Noughty in-store.We work in mass and premium gifting, so our retailers vary from small independent boutiques and gift stores to Boots and John Lewis.Find out more about us here:www.kmibrands.comOur strategy is to create, build and grow brands to their full potential, and we take the same approach with our people - your success is our success. KMI is a great place to develop your career. Were still a relatively small business, with just over 50employees, which means that you will see the impact of what you do straight away, and everything you do will have a purpose. We have some pretty big ambitions. Joining us now will feel like a roller coaster at times, but youll be close to the action, youllknow whats going on and life will never be dull.OverviewReporting to the Head of Project Management, the Project Manager is responsible for leading Teams through the delivery of NPD and EPD projects for assigned Brands in the KMI Brands portfolio.The Project Manager will be involved in all aspects of the project from conception to completion, supporting, creating, and maintaining comprehensive project processes, documentation, and governance. The Project Manager will act as a point of contact forthe KMI Teams and all key Stakeholders with regards to clarification of deliverables and access to project information. Key skills for this role would be consistency, accuracy, and attention to detail.Project Management

• Initiating Project and hosting Kick Off meetings for assigned Brands
• Identifying key Gates and milestones dates to create critical paths
• Own the mapping of project stages, along with key documents needed at each stage, where the documents are stored and a How To for each document
• Produce critical paths and maintain dates with information provided, by both internal and external sources
• Drive effective long-term relationships with key external partners including Suppliers and warehouses
• Recognise and address shifts in project complexity, scope, and risks, highlighting these to the Head of Project for support and update Critical Paths accordingly
• Full ownership of project timelines, reviewing the timelines daily to identify risks, unblock any issues and keep projects on track, ensuring all relevant Team Members are clear on deadlines and upcoming tasks
• Responsible for arranging and hosting weekly Product & Brand meetings and fortnightly Project Meetings across assigned Brands, to include meeting invites, conference call details, booking meeting rooms
• Ensure relevant documentation is prepared in advance of meetings and attendees briefed on their requirements for the meetings (P&L preparation, benchmark samples, project boxes)
• Responsible for providing status updates within the meeting so all stakeholders attending are clear, this includes project risks and issues
• A review at the end of each Product & Brand and Project Meeting to ensure Team Members are clear on all deliverables
• Project critical paths updated with dates agreed with the Team to include actions, timings, and responsibilities within 24 hours of each project meeting; Teams members notified when Critical Paths updated
• Ownership of the Gate Meetings to ensure calendar invites, preparation of room, product samples and relevant documentation (P&L, Ranking & Rating Document, Business Plans) delivered
• Population and distribution of the Gate Meeting document within 24 hours of the meeting with accuracy of what has been agreed in the meeting
• Ensure Teams have all components signed off with key Stakeholders and filed correctly for reference following Gate Meetings
• Ensure relevant documentation is added to SharePoint by the specific Team Members (P&L, Compatibility/Stability reports)
• Make sure the archive procedures are initiated and followed consistently with regards to documentation and samples
• Supporting colleagues with distribution of documents for review, collation of comments and liaison with relevant Team Members
• Identify opportunities to improve project processes and support the evolution of the Project area
• Governance and process implementation on all aspects of projects
• Assist your Line Manager in administration, organisational and ad-hoc matters

Process Procedures

• Ensuring weekly Smartsheet Project Summary is updated and distributed to key Stakeholders on a weekly basis
• Produce and maintain critical paths for assigned brands
• Production and distribution of Gate document
• Ensure key documentation has been produced and reviewed for key meetings (Ranking & Rating, P&L, Concept Briefs, Finished Samples Matrix etc.)
• Own all planning to pre-empt potential risks and proactively solve issues as they arise

Experience

• 2 Years experience as a Project Manager
• Smartsheet experience preferred but not necessary
• Excel intermediate level

Qualifications

• APM PFQ, Prince 2 or equivalent

If you are interested in learning more about the role, we would love to hear from you. Please get in touch or submit your CV.

Keyskills :
BeautyProject ManagementAPMP QualifiedPRINCE2MS Office