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Programme Administrator 8 Month FTC

Instant Group
Job LocationLondon
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Programme Administrator - 8 Month FTCRole PurposeReporting into the Executive Director for Solutions Delivery, the Programme Administrator is responsible for supporting on a portfolio of complex, fast-paced client projects from inception to completion on-time and on-budget.The purpose is to provide administrative support to the Project Management Team for the duration of the contract.Key Responsibilities

  • Providing administrative support to individuals / teams on Project Sapphire relating to overall Strategy Programme & Individual Location Programmes.
  • Co-ordinating key dates (for specific deal/ project / tasks) with Instant / Monaghans (PM) / Other stakeholders.
  • Ensuring latest Project Programmes (Strategic / Site specific) are distributed / received / understood by all parties.
  • Updating information on Project Portal.
  • Managing status on new projects / on hold projects / live projects with property / delivery team & PM’s including updating Project Portal.
  • Liaising with external PM’s on key deliverables /dates at all stages of projects.
  • Inputting & uploading information the Project Portal including monitoring key delivery dates.
  • Liaison with consultants / contractors regarding key project dates to upload to Project Web Portal.
  • Setting up new projects on sharepoint allowing IWMS budgets to be set and P.O’s raised
    • Experience
  • Previous experience of Programme Administration / PMO or junior project management/support roles
  • Excellent project planning skills and experience of using project management and planning tools such as MS-Project
  • Ability to integrate well into a team and build relationships well with senior stakeholders
  • Experienced in working in an both waterfall and agile environments
  • Excellent and effective English communication skills, both verbal and written (including excellent presentation skills)
  • Good knowledge of the MS Office Suite, in particular strong knowledge of Excel and PowerPoint
  • Ability to work independently and as part of a team
  • Proven organizational skills.
  • Ability to complete multiple tasks as assigned
  • Real Estate industry experience an advantage (particularly Capital and FM delivery projects
    • Key skills and competenciesSkills: Exceptional organisational skills excellent communication skills, flexible and adaptable approach to work, able to prioritise workloadCompetencies (Behaviours): methodological, collaborative, decisive, able to see future paths clearly responsible, creative, adaptable, confident, has gravitas, inspires confidence in clientsAbout The Instant GroupFounded in 1999, The Instant Group is a workspace innovation company that rethinks workspace on behalf of its clients injecting flexibility, reducing cost and driving enterprise performance. Instant places more than 11,000 companies a year in flexible workspace such as serviced, coworking or managed offices including Amazon, Barclays, Prudential, Booking.com, Shell, Capita, Serco, Teleperformance and Worldpay making it the market leader in flexible workspace.Its listings’ platform www.instantoffices.com hosts more than 15,000 flexible workspace centres across the world and is the only site of its kind to represent the global market, providing a service to FTSE 100, Fortune 500, and SME clients.In 2019 Instant acquired Incendium Consulting Ltd, an independent corporate real estate consultancy that provides large real estate services procurement, consulting, talent and change management programmes to blue-chip clients. Together, Instant and Incendium give clients access to independent market-leading consultancy, world class data and delivery options that transform their approach to workplace in what is a truly distinct offer in the market.With offices in London, Newcastle, Berlin, Budapest, Haifa, Istanbul, Paris, Dallas, New York, San Francisco, Hong Kong, Kuala Lumpur, Singapore and Sydney, Instant employs 300 experts and has clients in more than 150 countries. Instant is ranked #28 in the 2019 Sunday Times HSBC International Track 200.A business is only as good as its peopleIt’s not all noses to the grindstone though; Instant is a fun and dynamic place to work, where colleagues support one another and where the next social event is always just round the corner. We have been rated as one of the best small companies to work for and as one of the top companies with the fastest-growing international sales by the Sunday Times and are committed to continuing to make Instant a great place to build a career.Instant is a values-driven organisation. We adopt and live by our values:
  • We are passionately client focussed 24/7, 365
  • We operate with integrity and a sense of fun
  • We build long term client relationships based on trust
  • We question convention with the desire to improve performance
  • We collaborate in teams to create solutions that solve client problems
  • We strive for excellence in all that we deliver
  • We attract and develop the most talented people
    • We are a fast-growing business with an exciting and vibrant atmosphere, where staff are encouraged to think for themselves and are rewarded for contributing to our success.To support our ambitious growth plans, we want to attract and develop the best people - resourceful, committed individuals with relevant experience and a client-centric mindset. Required skills
  • Administrative
  • Programming
  • PMO
  • Project Support

    • Keyskills :
    Administrative Programming PMO Project Suppt

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