Personal Assistant to CEO

Job Description

Job Title: Personal Assistant to CEODepartment: ExecutiveLeading law firm looking to recruit dedicated and experienced PA for highly sought permanent positon. Salary: Competitive. Accountability within a remote working culture is the norm within this business. Gemini Recruitment are currently partnering with a large and established law firm. Our client serves corporate entities and private individuals in over 25 practice areas from offices throughout London and across England and Wales. Our clientsaccomplishments are acknowledged and recommended in The Legal 500 and Chambers and Partners, as a top tier firm.Our client holds the Investors in People Gold Accreditation Quality Standard Mark and is LEXCEL, Cyber Essentials Plus and ISO 27001-2013 accredited and regulated by the Solicitors Regulation Authority.Role:To assist the CEO, and on occasion the senior management team by providing excellent administrative support. To manage and organize the CEOs day-to-day, which includes both professional and personal life with the ability to multi-task and prioritize. Tosuccessfully deal with changing priorities and a varied workload, as well as the ability to work flexibly as you manage simultaneous tasks. To be personable with an excellent telephone manner, as well as excellent written communication, as you will be liaisingwith other professionals, staff and clients.Main Responsibilities of the Role:

• Extensive diary management.
• Photocopying, filing & scanning
• Email correspondence & letters.
• Answering calls, composing, compiling, and preparing reports and correspondence for management meetings, other professionals & clients.
• Collating performance & management reports for meeting
• Organising domestic & overseas travel and accommodation.
• Co-ordination of any events the director may be attending.
• Implementation and continued monitoring of legally required documents.
• Updating the company platforms and various databases.
• Managing Companies house on appointments or resignations and general up keep.
• Assisting on Company and personal property matters.
• Liaising with estate agents and contractors.
• Maintaining physical and digital company and associated company files and folders.
• Project based work in gathering information required at a management level.
• Collating and submitting expenses.
• Assistance with the CEOs personal life such as dealing with subscriptions, booking restaurants, holidays, organising appointments, etc.
• Assistance on audits.

• Ad hoc tasks as required.

Key Skills Required:

• Discretion and trustworthiness.
• Prior experience working in a support or co-ordination role.
• Extremely organised.
• Strong multi-tasking skills.
• Excellent communication skills including professional telephone manner and strong writing ability. Ability to prioritise workload and adapt to changing priorities and deadlines.
• Work on own initiative and be proactive in finding solutions to problems.
• Willingness to work flexibly across simultaneous tasks.
• Strong listening skills and ability to follow instructions.
• Strong attention to detail.
• Ability to work unsupervised and with autonomy whilst being able to work well as part of the wider team.
• Ability to anticipate needs of the team and prepare accordingly.
• Strong work ethic and can-do attitude.
• Helpful approach with a willingness to do a job thoroughly and to the best of your ability.
• Strong IT skills, especially with Microsoft Office Package including Word and Excel and Outlook

What we offer:

• 20 days annual leave
• Additional Birthday leave
• Additional holiday accrual*
• 4 days paid sick leave*
• Practicing Certificate renewed annually
• The Law Society Panel Membership and Accreditation/re Accreditation/ Reaccreditation fee paid for*
• The Law Society registration fee for Panel membership paid for*
• Panel courses mandatory for the Law Society Accreditation paid for*
• Access to vast range of training webinars / E-Library
• Automatic enrolment onto the Companys pension scheme
• Eye test vouchers
• DBS Check costs paid for
• Excellent progression opportunities
• Supportive team environment.
• Flexible working arrangements/ considered
• Support for appropriate legal awards/recognition

*terms and conditions applyOn offer is an attractive salary package, a supportive team environment and real prospects for promotion. The Company will consider applicants wishing to work part time, full time or with flexible working hours. The Company will allow working from home.The company is committed to Equal Opportunities and embraces diversity and inclusivity of its staff and strives to ensure that their workforce reflects the diversity of the communities they serve.About Gemini Recruitment and Equal Opportunities: Gemini Recruitment is a leading recruitment agency specialising in legal recruitment. We provide a highly focused service specialising in placements for Solicitors, Legal Executives, Trainee Solicitors, Paralegals and Legal Support Staff. We have intimateknowledge of specific opportunities in the legal market across the UK.If this sounds of interest apply now for one of our agents to contact you.By applying to this vacancy you give Gemini Recruitment Services Limited permission to submit your CV to the hiring company and you accept the T&Cs, Privacy Policy and Disclaimers which can be found at http://geminirecruitment.com

Keyskills :
Law FirmLegal ExecutivesSupport StaffWorkforce