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PA to HR Director

Charles Taylor
Job LocationLondon
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract, full-time

Job Description

PA to Group HR Director – London (Remote) – Fixed Term Contract 6-12 monthsWe currently have a maternity cover opportunity for a PA and Assistant to join our group HR team. You will assist the Group HR Director and support the wider HR team with general administration and coordination with a particular focus on Learning & Development. You will need to be able to start work on the 22nd February.This role would ideally suit someone who is highly organised and proactive with experience of organising events and conducting themselves within a confidential and sensitive environment.Key Responsibilities

  • Assisting the HR Director in proactively managing their diary, helping them prepare for meetings including room bookings, catering, paperwork and minute taking where appropriate.
  • Booking travel for the HR Director and senior HR team and process travel expenses
  • Coordinate the Executive Committee HR report monthly, proof-read documents
  • Answer queries and deal with stakeholders at all levels (internal and external). This includes handling confidential information
  • Book meetings and events including team meetings, offsites, learning and development, diversity and inclusion and new joiner events and liaising with IT for set-ups and managing events on the day
  • Assist with the production of documents, including reports, agendas, minutes and PowerPoint presentations
  • Assist the L&D team in coordinating our core curriculum. Registering and co-ordinating employees to attend programmes, arranging appropriate resources and collecting feedback and liaising with external suppliers regarding dates of training sessions and materials. In addition, book co-ordinate the appropriate training room bookings, arrange trainer set up arrange catering
  • Helping to prepare any communications or documentation before, during or after any learning programme including a feedback survey
  • Help to manage the learning inbox including answering queries and responding to requests
  • Demonstrate and role model the Charles Taylor six Values by ensuring a Supportive Environment, upholding Excellence in People, focusing on Partnership with Clients, delivering High quality Work, promoting Group-wide Entrepreneurship and having an Appetite for Change
    • Person Specification
  • 5 years experience of providing PA/EA support at a senior level
  • Exceptional organisation and diary management skills; you must be able to juggle a fast-moving Senior Executive diary and co-ordinate various calendars and inboxes
  • Capacity to handle tight deadlines and last-minute changes
  • Must have ability to anticipate needs and offer solutions to problems
  • Excellent attention to detail and accuracy including manipulating large quantities of data
  • Proactive in approach
  • Excellent IT skills including the full MS suite; Teams; Office 365; Sharepoint; Power BI and Condecco
  • Good time management skills
  • Must be comfortable interacting with all levels of the organisation
  • Be a team player with a friendly, positive and professional approach
    • Why join Charles Taylor GroupCharles Taylor is a global provider of professional services and technology solutions dedicated to enabling the global insurance market to do its business fundamentally better. Dating back to 1884, Charles Taylor now is currently in more than 120 locations spread across 30 countries in Europe, the Americas, Asia Pacific, the Middle East and Africa.Charles Taylor believes that it holds a distinctive position in its markets in that it is able to provide professional services and technology solutions in order to support every stage of the insurance lifecycle and every aspect of the insurance operating model. Charles Taylor serves a diversified blue-chip international customer base that includes national and international insurance companies, mutuals, captives, MGAs, Lloyds syndicates and reinsurers, along with brokers, distributors and corporate insureds.Charles Taylor has three distinct business areas – Claims Services, InsureTech and Insurance Management.Charles Taylor was recently acquired by an investment company managed and controlled by Lovell Minnick Partners LLC. Lovell Minnick is a US Private Equity firm that invests in the global financial services industry, including related technology and business services companies, with a focus on helping to build long term value for clients, employees and shareholders. The acquisition will support the continuation of Charles Taylors successful growth strategy, with a focus on expanding client relationships, broadening specialist capabilities and the range of services and technology solutions, deepening geographic coverage, and reinvesting in quality of service and technology.For more information, please visit www.charlestaylor.com

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