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PA to Head of Operations

Eat Work Art Limited
Job LocationLondon
EducationNot Mentioned
Salary£26,000 - £30,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Eat Work Art offers inspiring workspace for the creative industries. We are passionate about providing unique, enriched working environments that facilitate collaboration and community.Netil House, Hackney Downs Studios and Old Paradise Yard are our most well-known ventures, where creative businesses come to work, collaborate and grow.Were looking for a highly organised PA to our Head of Operations.This is a varied, exciting role and an opportunity to play a central role in the development of an innovative, fast growing company.Reporting to and working closely with the Head of Operations, you will:

  • Manage email and calendar on behalf of the Head of Operations
  • Draft meeting agendas, take minutes and note action points
  • Ensure company meetings are efficient and that key points are communicated as necessary by overseeing agendas and minutes and ensuring minutes are shared promptly with relevant staff
  • Implement and manage best practice e-filing systems, carrying out regular spot checks and team training to ensure these are impeccably maintained
  • Oversee the planning of company events and communications
  • With support from our HR advisor, oversee all company HR including onboarding, training, appraisals and any disciplinary issues
  • Lead on recruitment, ensuring we attract and retain the best possible talent.
  • Assist the Head of Operations with design decisions, curating mood boards, material boards, supplier lists and assisting with sourcing fixtures, fittings and furniture for build and refurbishment projects
  • Conduct building walks and report on building upkeep and compliance with health & safety regulations
  • Ensure the company is compliant with GDPR
  • Oversee the use of project management software and CRM systems to ensure accurate data entry, best use of the systems for efficiency and tracking and reporting on KPI’s
  • Manage personal administration and run errands for the Head of Operations
  • Assist with advertising available properties and arranging viewings
  • Research and keep an up-to-date list of reliable contractors in key areas
  • Respond to maintenance queries and arrange the necessary repairs
    • Skills, experience and attributes
  • Excellent organisational and communication skills
  • Professional, efficient and discrete
  • Self-motivated, capable of prioritising without frequent direction
  • Experience in a PA role to a senior manager or executive
  • Excellent computer literacy and presentation skills
  • Strong knowledge of e-filing systems
  • Ability to oversee systems and processes company wide
  • Experience with CRM systems and project management tools or software
  • HR training and experience
  • Interest in property, interiors or the creative industries desirable
    • Required skills
  • CRM
  • Electronic Filing
  • HR
  • Organisational Skills
  • Business Meetings

    • Keyskills :
    CRM Electronic Filing HR Organisational Skills Business Meetings

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