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PA / Senior PA OPRE Maternity Cover

CBRE Ltd
Job LocationLondon
EducationNot Mentioned
SalarySalary negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract, full-time

Job Description

Role PurposeTo provide highly efficient personal assistance to the Head of UK OPRE VAS, the Head of UK Hotels Valuations and the Head of EMEA Hotels Valuations. Also, to assist other members of the sector and wider department.This is an excellent opportunity for someone who is looking for a role which extends beyond the usual boundaries set for a Senior PA and allows additional scope to develop and become involved with the business.Key Responsibilities

  • An understanding of the teams priorities including extensive diary management. This involves organising travel (including itineraries), client and internal meetings, lunches and dinners.
  • Using Peoplesoft (CBREs finance system) to raise invoices, code/process external supplier invoices, register new projects and raise expense claims.
  • Carry out Anti-money laundering checks for new clients with the help of the compliance team.
  • Manage the fee forecasting and review the billings report for the team.
  • Monitoring and uploading information for use by teams and maintaining internal databases; i.e. Salesforce, for use by the team and be able to extract information and reports for Senior Directors.
  • Effective "gate keeping": managing all incoming communication (including phone calls, voicemail and e-mail), efficiently establishing priorities and ensuring that all correspondence and enquiries are processed in an accurate, professional and timely manner.
  • Maintaining a meticulous online filing system for all current projects which adheres to CBRE standards of compliance (this includes preparation for external audits).
  • Internal systems - checking and approving invoices on behalf of the Senior Directors.
  • Creation of PowerPoint presentations and assist on pitch presentation - PowerPoint ability should be at a high standard.
  • An ability to prepare Microsoft Word reports.
  • Meet and greet clients, including booking meeting rooms, equipment and organising refreshments as necessary.
  • Organisation of internal and external events including client entertaining and network events.
  • Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts.
  • Travel and expense management.
  • Providing support to other PAs in the department - and assisting with holiday cover.
  • General office duties e.g. absence recording, stationery orders, new starter procedures.
    • Person Specification/Requirements
  • Excellent organisational skills and attention to detail
  • Good interpersonal skills with a professional attitude
  • Ability to prioritise and act on own initiative
  • Able to work to deadlines and have a flexible approach
  • Ability to work autonomously and proactively
  • Confident communicator
  • Good writing skills
  • Good IT skills (Word, Excel, MS Outlook and Power Point).
  • Salesforce experience desirable
  • Can be trusted to be discrete with confidential information relating to both projects and the team members
    • EQUAL OPPORTUNITIESWe are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

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