PA - 10 month FTC

Job Description

As a Barclays Executive Assistant, you will be a part of a team of two PAs and will support three Directors - Head of Shares Services, Head of Incentives and Head of BX and provide support to the team. Moreover, you will need to build an understandingof the business and functions processes and objectives so the MD and D you support can rely on your judgement to understand relative priorities and how the various appointments, meetings and outputs contribute towards that. Barclays is one of the worlds largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We offer careers that provide endless opportunity - helping millions of individuals and businesses thrive, and creatingfinancial and digital solutions that the world now takes for granted. Working FlexiblyWere committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity forall our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers and clients needs. Whether you have family commitments or youre a carer, or whether you need studytime or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to businessneeds. We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Were flexible on how thisworks and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month or a quarter. However, some colleagues may chooseto spend more time in the office over a typical period than their role type requires. We also have a flexible working process where, subject to business needs, all colleagues globally are able to request work patterns to reflect their personal circumstancesPlease discuss the detail of the working pattern options for the role with the hiring manager What will you be doing Extensive diary management, booking appointments, meetings, conference calls, travel and processing expenses Preparing and amending documentation when requested, including formatting spreadsheets, Word documents, PowerPoint presentations etc Assisting with billing and ensuring invoices and purchase orders are processed in a timely manner Organising the on-boarding of new joiners to the team. Liaising with senior Legal and HR stakeholders on a daily basis Managing tribunal litigation inbox, dealing with new claims received from ACAS and the internal SAR team Managing of the EIP Legal Sharepoint page, ensuring key documents are kept up to date and a central resource for the team maintained What were looking for: The ability to work accurately and effectively under pressure, whilst remaining calm and composed Must be a team player and willing to help the team as needs arise and flexible, adaptable and comfortable with change High degree of social skills when dealing with a range of people and situations including being comfortable with senior stakeholders Resilience and integrity that thrives working within a busy team environment and has proven experience of working to competing deadlines Skills that will help you in the role: Need to feel comfortable instructing and directing members of the team when necessary A keen interest in growing and developing through experience Pro-active and flexible; accustomed to working within an open plan workplace with a high degree of interaction and interruption Where will you be workingIn the heart of Canary Wharf, our headquarters at Churchill Place boasts onsite amenities such as; a gym, staff restaurant and deli bar, and is easily accessible by tube and bus links. With a population of around 5000 staff the atmosphere is second to nonewith a real buzz being created around the offices within.