P2P Assistant

Job Description

My client are looking for a new Finance Shared Services P2P Assistant to join theri busy team.The role is wide-ranging, giving exposure to the right candidate to a number of finance tasks and is a great opportunity for the right person to develop themselves in an exciting environment.Duties to include -Accounts Payable

• Receive and verify supplier invoices for goods and services
• Prepare and enter invoices for subsequent matching with Purchase Orders and Goods Receipts
• Monitor Mi-Invoices dashboard information and provide advice and assistance to business users to enable problem/issue resolution of on hold transactions
• Reconcile supplier statements

Accounts Receivable

• Maintain accuracy at all times of Accounts Receivable ledgers, which cover ticket sales and Headquarters revenue
• Ensure prompt processing of manual invoice requests from internal customers, including rental income
• Process manual adjustment requests and manual refunds from points of sale and commercial departments and for ticket sales
• Record, bank and allocate miscellaneous and manual receipts in Accounts Receivable system, investigate and action part payment of invoices as necessary
• Assist with administrative duties in relation to BSP/GDS, including refund applications and adjustment requests received from internal customers
• Develop and maintain good working relationships with customers in order to improve or maintain customer payment performance
• Calculate and report on Provision for Bad Debts
• Understand and interpret credit check reports
• Process and control direct debit files

Credit Control

• Monitor customer payment performance against agreed payment terms, identify and report abnormalities to Finance Shared Services AR Specialist
• Carry out credit control cycle work including contact with customers by phone and in writing to ensure prompt collection of debt

Bank Payments

• Prepare payment runs for each payment currency and Eurostar company including obtaining appropriate approvals
• Operate and control the bank accounts on a daily basis to ensure that payment instructions are processed correctly and in accordance with group policy
• Process and account for all payment requests (including BACS, bank transfers, manual cheques, returned cheques, cancelled cheques and foreign salary payments), ensuring that adequate funds are available, and the payments are correctly authorised
• Process both Euro and Sterling compensation payments through the banking system, and liaise with the Traveller Care Team to resolve any payment issues

Staff Expenses

• Receive and audit staff expenses via the iExpenses system
• Advise colleagues and approvers where a claim has failed the audit process
• Make changes in the Oracle system to allow a claim to be properly accounted for and paid, where appropriate
• Reconcile corporate card transactions
• Contact colleagues who are late in submitting expense claims to support their corporate card spend and resolve any issues that are delaying this
• Administer the companys corporate card process, liaising with the card provider where necessary
• Process application forms for new corporate cards

Requisitioning

• Review requisitions for errors and either make corrections in the system or refer back to the requisitioner as appropriate, giving due consideration to Procurement policies, correct purchase order formats, capital expenditure rules and procurement categories
• Give advice and training to the business on best use of the iProcurement system

Cash Book Reconciliations

• Reconcile cash book transactions
• Resolve or escalate issues with reconciliations as required

Accounting Reconciliations and Period-End Procedures

• Reconcile AR and AP ledger control accounts daily, monthly, yearly and as required
• Resolve or escalate issues with reconciliations as required
• Perform period-end procedures for AR and AP across all Eurostar companies, including the closing and opening of periods