Operations and Business Support Adviser

Job Description

Exciting opportunity for an Operations and Business Support Adviser to join this global Energy Company. This is an exciting time to be joining this world-leading company as they transform themselves from a traditional Oil & Gas company into a leading name within the Renewables sector. This includes the creation of an already highly successful new Power Tradingdesk within the Energy Trading team as well as new ventures into various innovative solutions around the supply of Renewables including wind farms, electric vehicle charging, solar panel heating and battery storage. These innovative solutions provide opportunitiesfor exceptionally highly talented individuals to contribute to the success of this transition where you will be working with some of the best people in the industry working on new and ground-breaking initiatives utilising the very latest technologyAbout The Role:-Report to a member of the Executive Committee Delivers administrative and / or secretarial support to senior management, operating within the context of high business criticality corresponding to the managers level of accountability in the organisation. -Deals with important and pressing deadlines; addresses complex questions, drawing on multiple sources of information in response. -Performs complex tasks (booking, scheduling, content preparation), utilising procedures that can be either structured and standardised, or unclear and absent. -Communicates with tact - exercising influence and persuasiveness - for effective interaction with others, including other senior managers and Executive Committee members. -Deals with most-confidential information within and outside of the Company. -Develop and maintain a sound understanding of business activities and objectives of the business their manager directs, in order to be able to provide the required support. -Plan, prioritise and effectively allocate time to specific tasks. -Maintain an effective agenda and an efficient diary on managers behalf. -Develop and maintain a wide network of relevant business contacts, both internally and externally, on managers behalf. Process complex expense claims.Purpose:This is an opportunity to assist and improve the operations of a world class charitable Foundation. This role is key to maintaining and improving the operations of the organisation and the integrity of the agreements it enters into. Key Accountabilities -Operations Lead responsibility to manage grants and contracts administration with the Investees of this world leading energy company.-Focal point with internal legal advisors and external donors to ensure a robust contracting process that meets the needs of all parties is maintained.-The role is also responsible for supporting the management of relationship with FCDO with reporting, update of metrics and ad-hoc requests. Primary Responsibilities -Draft contracts and agreements with Organisation Investees. -Liaise with internal legal advisors and external donors to ensure robust contracting arrangements that meet the needs of all parties are maintained. -Maintain and update a suite of contracts and agreements which are robust and fit for-purpose, with assistance from internal legal advisors. -Supporting programme staff as necessary in managing their portfolio of projects. -Ensure seamless management of the project pipeline from drafting of proposals to signed contracts. -Manage the entry and regular update of information and process tracking using the organisations Management Information Systems. -Maintain and develop required administrative procedures and organisation procedures manual. -Manage agendas and draft minutes for team meetings and Investment Committees Candidate profileYour Background Needs To Include:- Self-starter with an interest in development issues. - Excellent, proactive team worker with good communication and interpersonal skills. - Good planning and organisational skills. - Ability to challenge processes and improve working methods. - Ability to multi-task, be flexible and cover other activities when required. - Knowledge and experience of drafting and managing contracts documents. - A basic understanding of the legal concepts underpinning contract law. - Experience of implementing and documenting working practices and processes. - Good Microsoft Word and Excel skills. - Experience of database administration. Reporting to the Finance Manager.This needs combining with a positive attitude and an ability to work within a large, globally dispersed project team in a multi-cultural environment. You also need to be a self-starter, a logical thinker and a quick learner, with strong initiative and excellentcommunication, interpersonal and presentation skills, able to write clearly and concisely. We believe in equality of opportunity for all job applicants regardless of gender, marital status, race, colour, nationality, ethnic origin, creed or religion, disability,sexual orientation or age. Specialising within Energy Trading, Oil & Gas, Financial Markets and TV & Entertainment, Eaglecliff Recruitment is ISO accredited, a Member of REC and listed within the top 4% for Financial stability by Dun & Bradstreet. Please telephonefor an immediate response or email your CV for a reply within one hour. Eaglecliff Ltd is acting in the capacity of an employment agency for permanent recruitment and an employment business for contractor resourcing