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Office Manager / Senior Administrator / Bookkeeper Part Time Perm Home Based

Plus One Placements
Job LocationLondon
EducationNot Mentioned
Salary£45,000 - £60,000 per annum, pro-rata
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, part-time

Job Description

THE FIRM:This global enterprise provides consultancy services to enable their clients to find solutions to complex CRM problems delivering Salesforce, .net and LAMP tailored applications to transform their client’s workflow and business as well as technology consultancy, specialist resourcing to optimise processes and create an integrated and innovative experience for their employees and clients.PURPOSE OF THE ROLE:The Office Manager is responsible for

  • The recording of and reporting on the company’s financial transactions
  • Administering the company’s technology applications
  • General office administration
    • The Office Manager will work closely with people from all functions and levels within the organisation and with external clients, requiring excellent communication skills, along with the ability to work on their own initiative to firm deadlines.KEY TASKS:Finance, Accounts and Company Records duties for Office Manager
  • Record all the day to day financial transactions of the business using a combination of Xero accounts software and excel
  • Generate client invoices on Xero and track payments including chasing for payments as necessary
  • Receive and log invoices and make payments as appropriate
  • Prepare payroll records for the UK Accountant including NIC and Pensions and any extra-ordinary payments
  • Oversee Nest pension payments
  • Assist the UK Accountant with tax related matters e.g. VAT payments
  • Liaise with the India Accountant on inter-company payments and invoices
  • Work with the firm’s Managers to record actuals and forecasts in excel
  • Work with the firm’s Managers to prepare the financial reporting elements of the monthly Board reports / Board meetings
  • Reconciliation of bank statements
  • Management of bank accounts
  • Company registration
  • Company Insurance renewals (Professional, Personal, Employee)
    • Systems used by Office Manager
  • SharePoint and Outlook - Set up and maintain new users, permissions and profiles and distribution groups
  • Maintain Microsoft O365 licenses
  • Set up users and clients on Jira service desk and provide introductory training
  • Administer Xero and utilise the system for all transactions and reporting
  • Maintain and renew licences for: DocuSign, Zoom, Simply Documents
  • Website - work with the developers to deploy changes to Live
  • Maintain / renew domains for The firm’s and The firm’s technologies
  • Renew Salesforce partner agreement annually and ensure all leads and opportunities are recorded
  • Ensure the Teams’ Salesforce certificates are recorded in the Salesforce portal
  • Log and track (along with the tech team) Salesforce support issues
    • Facilities duties for Office Manager
  • Maintain Office contract
  • Create an asset registry of technical equipment (laptops, screens etc)
  • Organise equipment purchases for the team with jigsaw24
    • General Admin for Office Manager
  • Maintain employee and contractor Agreements
  • Holiday and sickness tracking for the team
  • Research and book travel arrangements for the team- flights, hotels etc.
  • Research and book Training courses for the team
  • Timesheets management and reconciliation with invoices
  • Organise meetings for managers
  • Purchase and log birthday gifts for staff
  • Purchase and log Corporate gifts
  • Organise events e.g. Company Christmas party
    • KEY RELATIONSHIPS FOR OFFICE MANAGER:
  • Stakeholders within the firm’s business
  • Third party partners and resources
  • Stakeholders from various functions and levels within our Customer organisations
    • SKILLS/KNOWLEDGE FOR OFFICE MANAGER:
  • Understanding of general business processes including Finance, HR, Sales and Marketing
  • Bookkeeping experience of recording, maintaining, updating and reporting on all the day to day financial transactions of a business using a combination of accounts software and excel
  • Good knowledge and capability of using Word, Excel and PowerPoint
  • Experience using some of the following tools: Xero, SharePoint, Jira, DocuSign
  • Ability to work independently and engage line-manager as needed
  • Excellent communications skills
  • Keen attention to detail and problem-solving abilities from an operational perspective
    • LOCATION:
  • Office Manager post working from home with occasional visits to the central London office
    • Required skills
  • Bookkeeping
  • Finance
  • Payroll
  • Salesforce Administrator
  • Xero

    • Keyskills :
    Bookkeeping Finance Payroll Salesfce Administrat Xero

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