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Office Manager

WeITKey
Job LocationLondon
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

We are seeking a super star Office Manager to look after our UK branch and Clients.The role involves a great deal of multitasking. The Administrator will work with staff members based in the London office and overseas, manage groups, coordinate with the director and external advisors and engage in planning according to the needs of the company.The successful candidate will be responsible for:

  • Supporting the company in a variety of ways including communications, scheduling, data entry and office management.
  • Maintaining and Creation of Complex Co-related Company and Project Calendars.
  • Assistance with travel arrangements, meeting room bookings, visas.
  • Keeping the company’s filing system in order, assisting with implementation of new administration systems; adding applicable information into CRM, Project Management software.
  • Assisting with the company’s secretary duties ( be in-charge of the online user accounts with the Companies House, the industry regulators, etc).
  • Making new personnel onboarding arrangements.
  • Organising and coordinating staff and external meetings, moderating on-site video-conferences, sorting and distributing incoming and outgoing post.
  • Meeting minute preparation and circulation in agreed timeframe and manner, logging applicable tasks into project management software.
  • Organise and supervise the work of the outsourced specialists in human resources, accounting and of immigration advisors.
  • Conducting all Bank and Bank Account related liaison- creation of mandates, processing of card-holders’ details.
  • Coordinating with bookkeeper, processing of the company payments, regular Client invoicing and applicable liaison. Liaison with external Accountant.
  • Immigration liaison: regular updates to the Immigration platform, collation of the employee files, acting as a point of contact in case of audit.
  • Organize and record UK team and freelance recruitment and searches, organising training for the staff.
  • Review and draft of job descriptions, posting of vacancies, screening candidates in recruitment channels, keeping the database of applicants.
  • Recruiter liaison and research, budgeting and cashflow planning.
  • Procuring office supplies, budgeting and preparing expenditure reports.
  • Creation, Control and Updates to preferred Supplier Database, Contacts Database, Client Database, Contracts Register/Database, Casework register.
  • Office and Accommodation search if applicable, issue resolution and conflict mitigation.
  • Set-up and control of facilities services, preffered supplier research and vetting.
  • Creation and maintenance of HR Records.
  • Control over Company benefit schemes, registration of employees to AXA Health Insurance, payroll liaison
    • Requirements:Over 6 years of office management or team PA experienced in medium size UK company.Degree or internationally acknowledged certification in Business Administration, HR management.Over 5 years of experience in international operations coordination.Proven record of securing the best supplier deals.Russian or Lithuanian languages is an advantage. Required skills
  • Business Administration
  • Human Resources
  • Office Management
  • Preferred Supplier
  • Employee Files

    • Keyskills :
    Business Administration Human Resources Office Management Preferred Supplier Employee Files

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