Office Manager

Job Description

Robert Half Office Team are currently recruiting for a Office Manager based in Hammersmith. This is a 9-12 Month Mat cover.We are seeking a dynamic, confident Office Manager who can run the London / Hammersmith office in a standalone capacity to play a pivotal role in ensuring the smooth operation of the busy office. You will be the first point of contact for visitors, clientsand employees and be responsible for maintaining a professional and friendly atmosphere. A key part of this role will be supporting the CFO, working with the CEO, Line Managers and Finance team, so the ability to build strong relationship at all levels isessential. The role of Office Manager is to ensure that the office runs effectively on a day-to-day basis. In addition to this it is essential that the administration tasked are also carried out effectively. You will be the go-to person in the organisationas you will work closely with many departments and understand their needs. The successful candidate will also be deadline-driven, with the ability to thrive under pressure. Self-motivation and flexibility will also be crucial for reacting to the needs of ourrapidly expanding company.Key Responsibilities:

• Ensuring the smooth running of the office
• Keep office stocks and supplies well maintained (stationery, general office supplies, kitchen stocks)
• Employee equipment management (ordering, replacements, tracking, and set-ups for all staff, including new starters)
• Building and negotiating strong relationships with external suppliers
• Liaising with the landlord and building manager; dealing with any maintenance issues in a timely and efficient manner
• Being the point of contact for any H&S, Fire Marshall or First Aid issues
• Some HR Administration
• Organise and schedule meetings when requested
• Coordinate office moves, organise the office layout and decorating
• Managing incoming post and distributing
• Arranging couriers and recorded delivery post
• Coordinating office social and corporate events
• Coordinating communications and supporting with offsite meetings and events for the Senior Leadership Team

Personal Attributes:

• The right person will have previous Office Management experience
• Great communication and management skills with a collaborative working style to develop strong relationship within the business
• You will have the ability to deliver first class organisation and multitasking abilities, have excellent problem-solving skills, along with the ability to deal with a high level of confidentiality
• We are looking for a proactive, solution-driven, self-starter who can really take ownership of this role, build meaningful relationships and make a real impact
• You will be highly organised, with the ability to balance the needs of the business with those of your colleagues
• You will be responsible for providing support global office sites in North America and territories across Europe
• Enjoy working in a dynamic environment

Requirements:

• Experience with a variety of office software (Microsoft Office 365 suite and Dropbox) and be able to accurately handle administrative duties
• Well-versed in office management best practices
• Experience in equipment and device management
• Excellent verbal and written communication skills
• A calm outlook and superb attention to detail along with the ability to maintain these when working under pressure or to tight timescales
• Confident when multitasking and re-prioritising when working towards the relevant deadlines
• Self-motivated, proactive, adaptability and flexible
• 5+ years of Office Management experience (essential)
• Expert in Office move

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experiencecan apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-noticeSecurity alert: scammers are currently targeting jobseekers. Robert Half do not ask candidates for a fee or request candidates to send applications through instant messaging services such as WhatsApp or Telegram. Learn how to protect yourselfby visiting our website: gb/en/how-spot-recruitment-scams-and-protect-yourselfRequired skills

• 1Office Manager